Penn State Job Catalog

The defined natural career progression within or between job profiles.

Compliance

The Compliance Assistant supports and facilitates the work of compliance teams and personnel. Responsibilities include coordinating daily activities and administrative processes; acting as compliance inquiry first point-of-contact; assisting with documentation composition, reviews and edits; maintaining databases and running reports; arranging/attending meetings; assisting with training.

• Support compliance teams and personnel by planning, organizing, and coordinating daily activities and administrative processes; ensure efficient workflow, facilitate team communication, monitor case progress/deadlines, manage calendars
• Act as first point-of-contact for compliance inquiries; greet visitors; answer phone calls; distribute mail; respond to or direct inquiries to appropriate compliance team/personnel
• Collect, organize, and review documentation; assist with drafting, editing, and submitting correspondence, summaries, reports
• Maintain files; ensure proper storage, retention, and security; as required, sequester data and other evidence; ensure proper destruction at retention end
• Maintain databases; enter/code data; generate reports; coordinate with IT to add/edit user information and resolve issues
• Coordinate/liaise with other University offices to ensure timely inquiry and investigation reporting
• Arrange/attend compliance committee and other meetings; reserve rooms; prepare materials; assist with compiling analyst review materials and documentation; monitor regulatory quorum requirements; prepare meeting agenda/itineraries; record/prepare minutes
• Assist with internal training and external outreach; schedule and organize training sessions; track and monitor attendance/completion
• Assist with reviewing/revising compliance policies and procedures
• Assist with vetting potential inquiry and investigation committee members/officials

Level:

– Intermediate Support

Base Description:

– Completes administrative activities and tasks of a technical or functional nature.

Level Summary:

– Demonstrates ability to perform intermediate tasks in defined skill areas. Demonstrates intermediate knowledge of internal procedures. Works under general supervision, performing assignments that may be varied and sometimes difficult. Supports team decisions and follows through with team responsibilities. Interprets and communicates information clearly and accurately. Demonstrates intermediate problem–solving skills.

Supervisory Responsibilities:

– May provide basic direction to lower level support staff

Fiscal Responsibilities:

– Handles routine financial transactions
– May validate and pay invoices

Problem Solving:

– Encounters generally routine problems; occasionally faces more complex and/or varied problems
– Typically follows recommended course of action and procedures to resolve problems
– Applies knowledge of institutional policies and procedures in determining course of action

Independence of Action:

– Work is generally monitored by supervisor
– Detailed instructions and procedures are generally provided
– Uses available guidelines to make appropriate adaptations to routine situations and refers other situations to supervisor

Communication and Collaboration:

– Communicates internally within working unit and/or the University
– May communicate with external audiences for scheduling/coordination
– Collaborates closely with team members
– Interprets and communicates information, ideas and instructions clearly and accurately both verbally and in written materials that may be intended for distribution

• Comp Grade – 5
• Minimum – $38,300.00
• MidPoint – $46,900.00
• Maximum – $55,500.00