Penn State Job Catalog

Additional levels that exist for this job profile can be seen below.

The defined natural career progression within or between job profiles.

Events Specialist

Events Assistant supports the planning of special events; coordinates guests lists and attendee invitations and registration; assists with vendor research and maintaining vendor contracts; executes checklists; processes surveys and evaluations; creates summaries and status reports; maintains records.

• Assist with planning and coordination of special events, conferences, and meetings
• Research venues and services conforming to customer requirements; make reservations as directed
• Coordinate attendee invitations; arrange accommodations, transportation, tours, catering, and event security
• Coordinate availability of signage, displays, printing, audio-visual equipment and other technology, and any special needs requirements
• Execute pre-event checklists; address or elevate issues of concern
• Process post-event surveys and evaluations; provide improvement area recommendations
• Promote environmental management and sustainability including recycling, conservation, and waste management
• Maintain contracts, agreements, and other records; create summaries and status reports
• Provide general administrative support

Level:

– Intermediate Support

Base Description:

– Completes administrative activities and tasks of a technical or functional nature.

Level Summary:

– Demonstrates ability to perform intermediate tasks in defined skill areas. Demonstrates intermediate knowledge of internal procedures. Works under general supervision, performing assignments that may be varied and sometimes difficult. Supports team decisions and follows through with team responsibilities. Interprets and communicates information clearly and accurately. Demonstrates intermediate problem–solving skills.

Supervisory Responsibilities:

– May provide basic direction to lower level support staff

Fiscal Responsibilities:

– Handles routine financial transactions
– May validate and pay invoices

Problem Solving:

– Encounters generally routine problems; occasionally faces more complex and/or varied problems
– Typically follows recommended course of action and procedures to resolve problems
– Applies knowledge of institutional policies and procedures in determining course of action

Independence of Action:

– Work is generally monitored by supervisor
– Detailed instructions and procedures are generally provided
– Uses available guidelines to make appropriate adaptations to routine situations and refers other situations to supervisor

Communication and Collaboration:

– Communicates internally within working unit and/or the University
– May communicate with external audiences for scheduling/coordination
– Collaborates closely with team members
– Interprets and communicates information, ideas and instructions clearly and accurately both verbally and in written materials that may be intended for distribution

• Comp Grade – 5
• Minimum – $38,300.00
• MidPoint – $46,900.00
• Maximum – $55,500.00