Penn State Job Catalog

The Automotive Services Manager is responsible for the oversight, planning, and administration of vehicle maintenance and repair operations; ensures efficient, cost-effective, and compliant lifecycle management of the organization's fleet vehicles; provides leadership to supervisory staff, establishes operational standards, and drives continuous improvement in safety, sustainability, and performance; oversees supervisors and ensures that fleet maintenance operations are safe, reliable, efficient, and aligned with organizational goals, regulatory requirements, and collective bargaining agreements.

• Develop and prepare specifications for a wide variety of fleet vehicles, vehicle parts, materials, and services used in vehicle repair and maintenance operations
• Research and evaluate emerging automotive technologies, including alternative fuel and electric vehicle platforms, to support operational and sustainability objectives
• Analyze market trends in vehicle maintenance, retrofits, replacement parts, and repair solutions to improve fleet reliability and lifecycle performance
• Develop and maintain relationships with suppliers and service providers to ensure cost-effective procurement of vehicles, parts, materials, and maintenance services
• Establish and implement feasibility assessment processes for vehicle purchases, repairs, replacements, and fleet modernization initiatives
• Conduct lifecycle cost analyses to determine optimal vehicle utilization, replacement schedules, and fleet assignments
• Develop cost-saving strategies based on historical fleet data, maintenance trends, and operational requirements
• Provide recommendations on vehicle purchase versus lease decisions using lifecycle assessment methodologies
• Prepare and manage annual operating budgets; monitor expenditures to ensure compliance with budgetary constraints and financial goals.
• Analyze fleet utilization, maintenance costs, and revenue recovery; adjust internal rates as needed
• Develop and oversee comprehensive vehicle maintenance programs, including preventive maintenance, repairs, overhauls, and vehicle replacement planning
• Establish and maintain vehicle maintenance scheduling systems to ensure fleet availability and operational efficiency
• Maintain detailed historical records of fleet vehicles, including maintenance histories, operational costs, utilization data, and performance metrics
• Supervise, train, mentor, and evaluate staff, including supervisory personnel
• Provide guidance on collective bargaining agreements and workplace rules; participate in grievance procedures and labor relations activities
• Develop and support safety and training programs, including continuous improvement initiatives
• Ensure adherence to OSHA and all applicable University, State, and Federal regulations governing fleet operations and vehicle maintenance activities
• Oversee vehicle registration, inspections, licensing, and regulatory compliance requirements
• Analyze operational performance and implement organizational improvements related to staffing, fleet resources, and maintenance processes
• Coordinate corrective actions for planned and emergency vehicle repairs, service issues, and customer concerns

Level:

– Manager

Base Description:

– Manages direct reports where primary duty is the management of a working unit.

Level Summary:

– Demonstrates proficient ability in work design, project management, financial planning and development of goals for accomplishing unit assignments. Reviews and guides work to ensure conformity to policy and effective approaches. Evaluates employee performance and recommend development opportunities. Demonstrates ability to coach employees. Presents and communicates key university indicatives and connects it to unit contributions. Provides broad guidelines. Develops, evaluates, enhances, and/or implements quality improvement practices. Recommends innovative solutions.

Supervisory Responsibilities:

– Oversees a team (typically 4 or more; no fewer than 2) full
– time direct reports of individual contributors and/or first level supervisors.

Fiscal Responsibilities:

– Monitors and tracks department/area budget
– May plan, forecast, and/or assist in developing budgets
– May have final signature authority for specific area

Problem Solving:

– Encounters varied and complex problems
– Helps to develop creative and/or novel approaches to resolve problems that are difficult in nature but within limited scope
– Modifies, adapts, or refines guidelines if necessary to resolve issues or problems

Independence of Action:

– Works independently on complex or strategic assignments
– Uses existing practices and advanced working knowledge to determine appropriate work methods for the team
– Reviews completed work of others for conformity to policy, and effectiveness of approach
– Delegates advanced tasks to others

Communication and Collaboration:

– Communicates with both internal and external audiences
– Collaborates closely with team members and various areas across the University
– Prepares written and/or verbal presentations or proposals on complex issues and delivers to a broad variety of audiences
– Communicates key university initiatives and how unit’s work contributes to their achievement
– Presents ideas, concepts and instructions in a clear manner, and uses persuasion and negotiation to build consensus and cooperation
– Establishes and maintains networks to facilitate successful communication among units

• Comp Grade – 13
• Minimum – $91,488.00
• MidPoint – $114,384.00
• Maximum – $137,280.00