Penn State Job Catalog

Additional levels that exist for this job profile can be seen below.

The defined natural career progression within or between job profiles.

Athletic Events (Division I)

The Athletic Events Specialist coordinates, plans, and manages Division I intercollegiate sport events; oversees logistics including staffing, scheduling, marketing, media coverage, and external vendors; coordinates and manages workflow; works closely with various university departments, coaches, and student-athletes to create a positive and engaging experience for attendees, participants, and the campus community.

• Plan, organize, and execute Division I athletic events, including home games, tournaments, special events, and seasonal competitions
• Collaborate with coaches, teams, and athletic department staff to coordinate event schedules and logistics
• Oversee the preparation of event timelines, venue setups, and resource allocation (e.g., equipment, technology, signage, etc.)
• Serve as a point of contact for coaches, athletes, officials, vendors, media, and other key stakeholders before, during, and after events; attend events and provide on-site direction to ensure smooth operations
• Schedule game day staff and ensure adequate coverage for the event; oversee the workflow of event staff
• Coordinate with marketing, ticketing, parking, video teams, and external vendors to execute event logistics
• Communicate event details and updates to the campus community, fans, and media via social media, email newsletters, and other university channels
• Collaborate with the marketing and communications teams to promote events and engage the university community
• Coordinate with emergency medical services, facilities staff, and police services to execute protocols and ensure event safety
• Ensure compliance with university policies, safety protocols, and NCAA regulations during events
• Assist in creating and managing event budgets, ensuring all expenses are tracked and reported accurately
• Gather feedback from event participants, staff, and attendees to assess event success and identify areas for improvement
• Prepare post-event reports, including attendance numbers, budget reconciliation, and performance metrics
• Coordinate volunteer recruitment, training, and management for event support
• Collaborate with coaches and operations staff to develop long-term plans for future events
• May supervise staff members, including hiring, development, and performance management

Level:

– Senior Professional

Base Description:

– Completes activities, tasks, and/or projects of a functional nature.

Level Summary:

– Demonstrates advanced knowledge of principles, practices, and procedures of a particular field. Works independently on moderately complex work assignments under limited oversight, reviews progress, and evaluates results. Monitors work and projects ensuring timeliness, quality, and efficiency. Identifies and mobilizes resources to achieve outcomes. Trains others and reviews progress with management. Presents ideas, concepts, and instructions in a clear and persuasive manner. Develops new techniques, concepts, and approaches and applies them to moderately complex and strategic and/or operational issues.

Supervisory Responsibilities:

– Indirect supervisor for other full–time employees
– May serve as direct supervisor for part–time, student, and/or temporary workers, volunteers, or a full–time employee

Fiscal Responsibilities:

– May validate and pay invoices
– Monitors and tracks budgets and funding

Problem Solving:

– Encounters moderately complex problems
– Applies specialized knowledge and skills to resolve problems
– Understands benefits, limitations, and impact of potential solutions

Independence of Action:

– Works independently on moderately complex work assignments, reviews progress, and evaluates results
– May set priorities and organize work within general guidelines established by supervisor
– May review the work of others to verify accuracy and conformance to required procedures and special instructions

Communication and Collaboration:

– Communicates internally within working unit and the University
– Communicates with external audiences for scheduling/coordination
– May communicate with external audiences for business purposes
– Coaches others in using appropriate strategies for resolving conflict; negotiating reasonable compromises; and proposing and evaluating possible solutions
– Give candid and constructive feedback to others to influence and persuade managers and employees to accept and implement findings and recommendations

• Comp Grade – 10
• Minimum – $61,800.00
• MidPoint – $75,700.00
• Maximum – $89,600.00