Penn State Job Catalog

Additional levels that exist for this job profile can be seen below.

The defined natural career progression within or between job profiles.

Facilities Planner/Scheduler

The Planner/Scheduler uses software platforms to communicate, delegate, update, track, shutdown, and schedule various items University-wide. Work includes project approvals/close outs, communication with customers, and interruption of utilities/building functions.

• Primary point of contact for maintaining the procedure manual and conducting training
• Process jobs in various software platforms
• Analyze data, update work orders, schedule, and plan events
• Review all shutdowns; communicate and coordinate with customers/department to minimize facility interruptions due to repairs, renovations, and construction projects
• Inform customers about special alerts, such as fire alarm testing, crane lifts, roadway closings, sidewalk closings, and taking parking spaces offline, along with other special events as they occur throughout the University
• Develop/maintain procedures for executing preventative maintenance contracts and the handling of all contractors as well as review procedure modifications
• Monitor agreements for compliance with contractual requirements
• Assist Procurement with contracts, addenda, and reference contracts verbiage as needed
• Correspond with vendors regarding performance, reporting, and invoicing
• Serve as liaison for a single point of contact for vendor
• May evaluate data records and files of work performed for cost and budgetary forecasting analysis
• May supervise staff members, including hiring, development, and performance management

Level:

– Advanced Professional

Base Description:

– Completes activities, tasks, and/or projects of a functional nature.

Level Summary:

– Demonstrates proficient and comprehensive knowledge of defined skill areas/applications. Applies knowledge of principles, practices, and procedures of a particular field to decision-making and problem–solving. Works under minimum supervision on varied and sometimes difficult work assignments, conferring with supervisor or subject matter experts on unusual matters. May lead others or a team in completion of complex assignments. Interprets and communicates information clearly, accurately, and persuasively. Researches and tries new approaches when solving difficult or novel problems.

Supervisory Responsibilities:

– Indirect supervisor or mentor for other full–time employees
– May serve as direct supervisor for part–time, student, and/or temporary workers, volunteers, or a full–time employee

Fiscal Responsibilities:

– May validate and pay invoices
– May monitor/track budgets and funding

Problem Solving:

– Encounters generally routine problems with progressively more complex and/or varied problems
– Typically follows recommended course of action and procedures to resolve problems
– May apply specialized knowledge and skills to resolve complex and/or varied problems, with supervisor oversight
– Researches and tries new approaches when solving problems

Independence of Action:

– Works with minimal supervision on more difficult work assignments, conferring with supervisor on unusual matters
– Follows precedents and procedures
– May set priorities and organize work within general guidelines established by supervisor

Communication and Collaboration:

– Communicates internally and externally within working unit and the University
– May communicate with external audiences for business purposes
– Promotes open communication in a manner that builds relationships among team members
– Applies appropriate strategies for managing conflict; negotiate reasonable compromises; propose and evaluate possible solutions
– Interprets and communicates information, ideas and instructions clearly, accurately and persuasively both verbally and in written materials intended for distribution

• Comp Grade – 8
• Minimum – $51,000.00
• MidPoint – $62,500.00
• Maximum – $74,000.00