Penn State Job Catalog

The defined natural career progression within or between job profiles.

Real Estate 

The Real Estate Manager oversees the University's real estate portfolio, actively managing every facet of acquisition, administration, and disposition of leased and owned properties; is responsible for managing the contract and lease negotiation process for the University, including tracking critical dates, completion of transaction documents, leading due diligence collection efforts, and providing guidance to stakeholders on industry best practices; supports the department with developing, implementing, and supporting the administrative infrastructure of a complex and widely dispersed real estate footprint, including process and procedure development, improvement, and implementation.

• Play a critical role in managing the University's real estate interests, including leases, acquisitions, dispositions, easements, and other transactional activities
• Collaborate with cross-functional teams to drive solutions, provide real estate insights, and develop short and long-term portfolio strategies
• Manage site selection, due diligence, contract review, and new site acquisitions from offer to closing
• Research historic land records to confirm use and/or sale restrictions
• Oversee the entire transaction lifecycle, ensuring alignment with strategic goals and compliance with internal processes
• Negotiate optimal commercial transaction terms, leveraging market conditions to drive favorable outcomes and ensuring compliance with University policies, procedures, industry best practices, and legal regulations
• Monitor and manage critical lease dates, approvals, and project milestones; ensure strategic data-driven decision-making and timely reporting
• Review and interpret lease clauses to address internal customer questions and concerns
• Prepare financial analyses; craft business cases and recommendations for stakeholders
• Coordinate and collaborate with multiple stakeholders and University departments to ensure all impacts of a proposed transaction are fully vetted before initiation
• Serve as a liaison between staff, consultants/contractors, in the implementation of the University's real estate strategy and goals
• Support the resolution of Landlord and Tenant disputes
• Coordinate development of department and annual rent expense budgets, together with mid-year re-forecast evaluation and monitoring monthly variances
• Lead or participate in projects and initiatives as a department representative, cross-functional team member, or individual contributor
• Hire, train, coach, supervise, schedule, and evaluate employees; plan and coordinate professional development opportunities

Level:

– Manager

Base Description:

– Manages direct reports where primary duty is the management of a working unit.

Level Summary:

– Demonstrates proficient ability in work design, project management, financial planning and development of goals for accomplishing unit assignments. Reviews and guides work to ensure conformity to policy and effective approaches. Evaluates employee performance and recommend development opportunities. Demonstrates ability to coach employees. Presents and communicates key university indicatives and connects it to unit contributions. Provides broad guidelines. Develops, evaluates, enhances, and/or implements quality improvement practices. Recommends innovative solutions.

Supervisory Responsibilities:

– Oversees a team (typically 4 or more; no fewer than 2) full
– time direct reports of individual contributors and/or first level supervisors.

Fiscal Responsibilities:

– Monitors and tracks department/area budget
– May plan, forecast, and/or assist in developing budgets
– May have final signature authority for specific area

Problem Solving:

– Encounters varied and complex problems
– Helps to develop creative and/or novel approaches to resolve problems that are difficult in nature but within limited scope
– Modifies, adapts, or refines guidelines if necessary to resolve issues or problems

Independence of Action:

– Works independently on complex or strategic assignments
– Uses existing practices and advanced working knowledge to determine appropriate work methods for the team
– Reviews completed work of others for conformity to policy, and effectiveness of approach
– Delegates advanced tasks to others

Communication and Collaboration:

– Communicates with both internal and external audiences
– Collaborates closely with team members and various areas across the University
– Prepares written and/or verbal presentations or proposals on complex issues and delivers to a broad variety of audiences
– Communicates key university initiatives and how unit’s work contributes to their achievement
– Presents ideas, concepts and instructions in a clear manner, and uses persuasion and negotiation to build consensus and cooperation
– Establishes and maintains networks to facilitate successful communication among units

• Comp Grade – 12
• Minimum – $76,700.00
• MidPoint – $95,900.00
• Maximum – $115,100.00

• Budget Management
• Conflict Resolution
• Contract law
• Contract management
• Cost estimating
• Data-based decision making
• Financial analysis
• Market analysis
• Negotiation
• Policy implementation
• Project Management
• Regulatory compliance
• Risk Management
• Stakeholder engagement