Penn State Job Catalog

Additional levels that exist for this job profile can be seen below.

The defined natural career progression within or between job profiles.

Alumni Relations

The Alumni Relations Specialist plays a critical role in enhancing the engagement and connection of the University’s alumni; develops and implements strategies to strengthen alumni relationships, increases participation in alumni events, and promotes networking opportunities; identifies, recruits, and manages alumni volunteers to serve on boards and committees.

• Develop and execute alumni engagement strategies, including events, communications, and outreach initiatives to foster a sense of community
• Organize and coordinate alumni events, including reunions, networking sessions, and professional development workshops
• Create and manage content for newsletters, social media, and other communication platforms to keep alumni informed and engaged; may include writing for print and on-line publications
• Assist in the identification, solicitation, and cultivation of students, alumni, volunteers, prospects, and donors
• Recruit alumni for participation in programs, alumni boards, and alumni committees
• Maintain and update alumni records in the database, ensuring accurate information for outreach and engagement efforts
• Participate in the strategic and long-range planning for new initiatives and programs designed to enhance alumni relations activities
• Work closely with internal teams to align alumni relations efforts with broader organizational goals
• Collect and analyze feedback from alumni to assess engagement strategies and identify opportunities for improvement
• Facilitate mentorship and networking opportunities between alumni and current students or recent graduates
• Provide professional guidance and leadership to volunteers, boards, committees, and other staff in order to develop and execute strategies and programs
• May plan and coordinate the nomination and selection process for various alumni association and/or scholarship awards
• May hire, supervise, train, and direct the work of assigned staff

Level:

– Supervisor

Base Description:

– Supervises direct reports, but primarily completes activities, tasks, and/or projects of a functional nature.

Level Summary:

– Demonstrates appropriate knowledge to perform own work; spends majority of time on tasks related to own job responsibilities. Demonstrates baseline planning, organizing, directing, and facilitating skills. Reviews completed work of others to verify accuracy and quality. Follows recommended approaches to assigned work. Supervises assigned staff and coordinates routine work activities. Monitors employee interactions and facilitates a productive working environment. Communicates instructions and policies in a consistent, effective and timely manner. Identifies and addresses concerns appropriately. Makes recommendations for possible solutions.

Supervisory Responsibilities:

– Typically oversees at least 2 full–time direct reports or equivalent team of part–time and/or student workers (for Support track, performs work at Senior Support level or higher; for Professional track, performs work at the Advanced Professional level or higher)

Fiscal Responsibilities:

– May validate and pay invoices
– May monitor/track budgets for specific area and/or grant(s)

Problem Solving:

– Encounters generally routine problems with progressively more complex and/or varied problems
– Typically follows standard operating procedures to resolve problems
– May apply specialized knowledge and skills to resolve complex and/or varied problems
– Applies proven and tries new approaches when solving problems

Independence of Action:

– Works with minimal supervision on difficult work assignments, conferring with manager on unusual matters
– Follows precedents and procedures
– Organizes work of direct reports and may set priorities within general guidelines established by manager
– Reviews the work of others to verify accuracy, quality, and conformance to required procedures and special instructions

Communication and Collaboration:

– Communicates internally within working unit and the University
– Communicates with external audiences for scheduling/coordination
– May communicate with external audiences for business purposes
– Collaborates closely with team members; may interact with other staff outside of area
– Utilizes a communication style that is appropriate for a given situation
– Interprets and communicates information, ideas and instructions clearly and accurately both verbally and in written materials

• Comp Grade – 9
• Minimum – $56,200.00
• MidPoint – $68,800.00
• Maximum – $81,500.00