Penn State Job Catalog

Additional levels that exist for this job profile can be seen below.

The defined natural career progression within or between job profiles.

Events Specialist

Events Assistant supports the planning of special events; coordinates guests lists and attendee invitations and registration; assists with vendor research and maintaining vendor contracts; executes checklists; processes surveys and evaluations; creates summaries and status reports; maintains records.

• Assist with planning and coordination of special events, conferences, and meetings
• Research venues and services conforming to customer requirements; make reservations as directed
• Coordinate attendee invitations; arrange accommodations, transportation, tours, catering, and event security
• Coordinate availability of signage, displays, printing, audio-visual equipment and other technology, and any special needs requirements
• Execute pre-event checklists; address or elevate issues of concern
• Process post-event surveys and evaluations; provide improvement area recommendations
• Promote environmental management and sustainability including recycling, conservation, and waste management
• Maintain contracts, agreements, and other records; create summaries and status reports
• Provide general administrative support

Level:

– Senior Support

Base Description:

– Completes administrative activities and tasks of a technical or functional nature.

Level Summary:

– Demonstrates proficient and comprehensive knowledge of defined skill areas. Applies knowledge of principles, practices, and procedures of a particular field to decision–making and problem–solving. Works under minimum supervision on varied and sometimes difficult work assignments, conferring with supervisor or subject matter experts on unusual matters. May lead others or a team in completion of complex assignments. Interprets and communicates information clearly, accurately, and persuasively. Researches and tries new approaches when solving difficult or novel problems.

Supervisory Responsibilities:

– May serve as lead support staff and/or provide basic direction to lower level support staff
– May serve as direct supervisor for part–time, student, and/or temporary workers or volunteers

Fiscal Responsibilities:

– Handles financial transactions
– May validate and pay invoices
– May monitor/track budgets for specific area and/or grant(s)

Problem Solving:

– Encounters generally routine problems; occasionally faces more complex and/or varied problems
– Typically follows recommended course of action and procedures to resolve problems
– May use experience to resolve more complex and/or varied problems, with supervisor oversight
– Demonstrates proficient and comprehensive knowledge of institutional policies and procedures in determining course of action

Independence of Action:

– Works with minimal supervision on more difficult work assignments, conferring with supervisor on unusual matters
– May set priorities and organize work within general guidelines established by supervisor

Communication and Collaboration:

– Communicates internally within working unit and/or the University
– May communicate with external audiences for scheduling/coordination
– Collaborates closely with team members; may interact with other staff outside of area
– Interprets and communicates information, ideas and instructions clearly and accurately both verbally and in written materials that may be intended for distribution

• Comp Grade – 6
• Minimum – $42,100.00
• MidPoint – $51,600.00
• Maximum – $61,000.00