Penn State Job Catalog

Additional levels that exist for this job profile can be seen below.

The defined natural career progression within or between job profiles.

Procurement 

Procurement Support

Procurement Assistants review, prepare, verify and approve shopping carts within established dollar limits and guidelines in the University system in order to process purchase orders to various suppliers for departments; verify fair and reasonable pricing and documenting purchase order files in accordance with University policies and procedures; correspond with suppliers and customers to solve problems, share information, and ensure accurate payment.

• Prepare, edit, and process purchase orders within establish dollar limits and University policy
• Contact vendors and suppliers for quotations, and follow up on outstanding purchase orders
• Ensure all transactions meet government regulations and University policies and procedures
• Assist Procurement Managers and Agents with vendor research and negotiations; obtain information on price, delivery, payment, specifications, and purchase order terms
• Use a variety of electronic systems and databases to import and create documents, track vendor information and payments, create auctions, compose correspondence, create and process purchase orders, requests for proposal, and various financial transactions
• Identify and resolve discrepancies; obtain vendor certifications and certificates of liability insurance when required
• Assist in monitoring internal and external customer satisfaction
• May perform general office duties such as mail distribution, answering phones and greeting visitors

Level:

– Senior Support

Base Description:

– Completes administrative activities and tasks of a technical or functional nature.

Level Summary:

– Demonstrates proficient and comprehensive knowledge of defined skill areas. Applies knowledge of principles, practices, and procedures of a particular field to decision–making and problem–solving. Works under minimum supervision on varied and sometimes difficult work assignments, conferring with supervisor or subject matter experts on unusual matters. May lead others or a team in completion of complex assignments. Interprets and communicates information clearly, accurately, and persuasively. Researches and tries new approaches when solving difficult or novel problems.

Supervisory Responsibilities:

– May serve as lead support staff and/or provide basic direction to lower level support staff
– May serve as direct supervisor for part–time, student, and/or temporary workers or volunteers

Fiscal Responsibilities:

– Handles financial transactions
– May validate and pay invoices
– May monitor/track budgets for specific area and/or grant(s)

Problem Solving:

– Encounters generally routine problems; occasionally faces more complex and/or varied problems
– Typically follows recommended course of action and procedures to resolve problems
– May use experience to resolve more complex and/or varied problems, with supervisor oversight
– Demonstrates proficient and comprehensive knowledge of institutional policies and procedures in determining course of action

Independence of Action:

– Works with minimal supervision on more difficult work assignments, conferring with supervisor on unusual matters
– May set priorities and organize work within general guidelines established by supervisor

Communication and Collaboration:

– Communicates internally within working unit and/or the University
– May communicate with external audiences for scheduling/coordination
– Collaborates closely with team members; may interact with other staff outside of area
– Interprets and communicates information, ideas and instructions clearly and accurately both verbally and in written materials that may be intended for distribution

• Comp Grade – 6
• Minimum – $42,100.00
• MidPoint – $51,600.00
• Maximum – $61,000.00