Penn State Job Catalog

Additional levels that exist for this job profile can be seen below.

The Labor Accounting Analyst is responsible for ensuring the accuracy, compliance, and integrity of labor and payroll charges across enterprise financial systems; reviews, reconciles, and resolves labor distribution and payroll discrepancies, ensuring costs are allowable, properly allocated, and compliant with institutional policies, sponsor requirements, and reporting deadlines; serves as a key internal control point for labor-related financial data and supports accurate sponsor billing and financial reporting; analyzes cross-system labor data, determining appropriate corrective actions, and advising stakeholders on labor and timekeeping compliance.

• Review and monitor labor distribution and payroll reports within the human resources information system (HRIS) and the financial system to ensure labor charges are accurate, complete, and timely
• Prepare, submit, and validate labor corrections and uploads to ensure accurate financial reporting and sponsor billing prior to month-end close
• Perform month-end labor reconciliation by analyzing variances and discrepancies between payroll and financial systems; determine root causes and implement corrective actions
• Verify employee hourly rates, overtime calculations, and leave payouts to ensure accurate costing and compliance with institutional and sponsor requirements
• Review and monitor pay accounts to confirm labor costs are appropriately charged and distributed
• Ensure labor charges comply with University, ARL, sponsor, and state-mandated requirements
• Identify compliance risks related to labor distribution, payroll processing, and sponsor billing; take corrective action to mitigate financial and audit exposure
• Complete required labor-related compliance reporting, including mandated activity and effort reporting
• Analyze and resolve payroll-to-financial system interface errors by reviewing posting error reports, identifying root causes, and collaborating with accounting staff to correct transactions
• Serve as a subject-matter resource regarding labor distribution, timekeeping requirements, deadlines, and compliance expectations; provide guidance on corrective actions needed to resolve labor discrepancies and prevent future issues
• Communicate labor and payroll requirements clearly and effectively to a broad range of stakeholders
• Assist with labor expenditure reporting and analysis to support financial oversight and sponsor reporting needs
• Evaluate labor data trends and recurring issues to recommend process improvements and strengthen internal controls

Level:

– Advanced Professional

Base Description:

– Completes activities, tasks, and/or projects of a functional nature.

Level Summary:

– Demonstrates proficient and comprehensive knowledge of defined skill areas/applications. Applies knowledge of principles, practices, and procedures of a particular field to decision-making and problem–solving. Works under minimum supervision on varied and sometimes difficult work assignments, conferring with supervisor or subject matter experts on unusual matters. May lead others or a team in completion of complex assignments. Interprets and communicates information clearly, accurately, and persuasively. Researches and tries new approaches when solving difficult or novel problems.

Supervisory Responsibilities:

– Indirect supervisor or mentor for other full–time employees
– May serve as direct supervisor for part–time, student, and/or temporary workers, volunteers, or a full–time employee

Fiscal Responsibilities:

– May validate and pay invoices
– May monitor/track budgets and funding

Problem Solving:

– Encounters generally routine problems with progressively more complex and/or varied problems
– Typically follows recommended course of action and procedures to resolve problems
– May apply specialized knowledge and skills to resolve complex and/or varied problems, with supervisor oversight
– Researches and tries new approaches when solving problems

Independence of Action:

– Works with minimal supervision on more difficult work assignments, conferring with supervisor on unusual matters
– Follows precedents and procedures
– May set priorities and organize work within general guidelines established by supervisor

Communication and Collaboration:

– Communicates internally and externally within working unit and the University
– May communicate with external audiences for business purposes
– Promotes open communication in a manner that builds relationships among team members
– Applies appropriate strategies for managing conflict; negotiate reasonable compromises; propose and evaluate possible solutions
– Interprets and communicates information, ideas and instructions clearly, accurately and persuasively both verbally and in written materials intended for distribution

• Comp Grade – 9
• Minimum – $56,200.00
• MidPoint – $68,800.00
• Maximum – $81,500.00