Penn State Job Catalog

Additional levels that exist for this job profile can be seen below.

The Human Resources (HR) Assistant supports the daily management of HR operations; administers various human resources programs and processes various forms using the human resources information system and customer relationship management systems; provides assistance and coordination for various human resources functions, including talent acquisition, training, onboarding payroll, and/or various programs for a college or unit.

• Process human resources forms (i.e., re-appointments, leaves, wage payroll, pay increases, etc.); enter information into human resources systems
• Assist employees with the completion of and human resources forms (e.g., I-9, W-4, etc.) in accordance with Federal/State laws and University policies
• Ensure that forms are processed in accordance with deadlines
• Answer general human resources inquiries and/or refer to HR Services
• May coordinate the hiring process, post job announcements and advertisements, coordinate interview materials, and prepare offer letters
• May assist with the onboarding process; maintain up-to-date records of actions, decisions, and timeframes
• Determine and advise on appropriate employee appointments
• May calculate eligibility requirements or verify eligibility data
• Enroll or remove individuals from various plans and programs
• Assist with various ongoing human resources-related projects
• Generate and review reports; update data/information and track changes
• May coordinate the work of others

Level:

– Support

Base Description:

– Completes administrative activities and tasks of a technical or functional nature.

Level Summary:

– Demonstrates baseline working knowledge of routine tasks. Follows the standard principles and practices. Acts under direct and frequent supervision using established procedures with detailed instructions. Participates as a team member and actively contributes to completion of team goals. Clearly communicates information.

Supervisory Responsibilities:

– None

Fiscal Responsibilities:

– Typically none
– May handle routine financial transactions

Problem Solving:

– Encounters routine problems
– Follows recommended course of action and procedures to resolve problems
– Demonstrates working knowledge of institutional policies and procedures

Independence of Action:

– Work is closely monitored by supervisor
– Detailed instructions and procedures are provided
– Applies standard operating procedures with limited guidelines for deviation

Communication and Collaboration:

– Communicates mostly internally within working unit
– May communicate with external audiences for scheduling/coordination
– Collaborates closely with team members
– Clearly communicates information, ideas, or instructions verbally and in writing

• Comp Grade – 4
• Minimum – $34,800.00
• MidPoint – $42,600.00
• Maximum – $50,500.00