Penn State Job Catalog

Additional levels that exist for this job profile can be seen below.

The defined natural career progression within or between job profiles.

Proposal and Awards

The Proposal and Award Generalist pursues, administers and conducts sponsored programs; identifies funding opportunities; facilitates the proposal preparation process; submits proposals; reviews awards for items specific to the faculty, department, and college/unit; informs faculty and college personnel of special contractual requirements; ensures compliance with University guidelines; and provides training to personnel on topics that cover the breadth of research administration.

• Search for, obtain, and distribute funding opportunities utilizing expertise database; maintain database information
• Collaborate with college/unit offices on funding opportunities requiring special handling such as limited submissions, RFA (Request for Application), RFP (Request for Proposal), ITQ (Intent to Qualify) and other solicitations
• Liaison with Office of Sponsored Programs, ORP (Office of Research Protection), Office of Technology Management (OTM), Risk Management or other central units as needed to support proposal development
• Lead and or participate in meetings with faculty or department heads on funding opportunities, team formation and responses to opportunities; provide recommendations to improve proposal success rate and effectiveness of award management
• Prioritize timelines/schedules through interpretation of potential funding opportunities and hold proposal team accountable
• Assist faculty or others with proposal preparation through reviewing sponsor and University guidelines and submission requirements
• Develop, finalize and/or approve proposal budget and cost share; prepare required forms, representations and certifications, and budget justification; obtain cost share approvals
• Prepare requests for advance fund numbers, fund numbers, cost centers, cost sharing cost centers, and other account set up actions
• Prepare and submit budget documents for awarded funds, budget adjustments, and account close-out transfers
• May be responsible for tasks associated with labor distribution and effort confirmation
• Participate in meetings with Office of Sponsored Programs and unit administration concerning Export Control, publication restrictions, and other potential risks; initiate follow up on sign-offs and monitor process
• Review expenditures for approval; review and approve personnel appointments on sponsored program funds
• Run system-generated financial reports; manage subawards; prepare and submit monthly/quarterly financial reports
• Facilitate materials transfer and other agreements; assist Property Inventory with receipt, accountability, and reporting on government owned equipment
• Serve as an area expert on special award types including multi-unit, interdisciplinary, significant number of subawards, multi-fellowship awards, substantial industry involvement, significant administrative oversight, significant financial tracking and reporting, and multi-site clinical trials or field activities.
• Resolves issues and implements solutions; initiates process improvements to address systemic roadblocks
• May supervise staff members, including hiring, development, and performance management

Level:

– Professional

Base Description:

– Completes activities, tasks, and/or projects of a functional nature.

Level Summary:

– Demonstrates baseline working knowledge of routine work tasks. Follows the standard principles and practices. Acts under direct and frequent supervision using established procedures with detailed instructions. Participates as a team member and actively contributes to completion of team goals. Clearly communicates information.

Supervisory Responsibilities:

– None

Fiscal Responsibilities:

– Typically none

Problem Solving:

– Encounters routine problems
– Follows recommended course of action and procedures to resolve problems

Independence of Action:

– Work is closely monitored by supervisor
– Detailed instructions and procedures are provided
– Applies standard operating procedures with limited guidelines for deviation

Communication and Collaboration:

– Typically communicates internally within working unit
– Collaborates closely with team members
– Clearly communicates information, ideas, or instructions verbally and in writing

• Comp Grade – 7
• Minimum – $46,400.00
• MidPoint – $56,800.00
• Maximum – $67,300.00

• Data Analysis
• Database management
• Financial analysis
• Grant writing
• Labor Cost Distribution
• Presentation software
• Report writing
• Stakeholder engagement
• Time Management