Penn State Job Catalog

The defined natural career progression within or between job profiles.

Fleet Administration

The Fleet Administrator prepares, processes, obtains, and distributes all relevant documentation related to University vehicle purchases, sales, transfers, etc. Other responsibilities include vehicle inventory audit and verifications, maintaining the motor carrier online account, and indirectly supervising personnel.

• Prepare and process University automobile and other vehicle purchase, bid, sale, transfer, disposal, and registration documentation; maintain registration database; assist Police Services, Risk Management, and Parking Office, as requested
• Research, identify, and process permits, R Titles, enhanced safety inspections, and all regulatory, grant, donation, gift, etc. documentation required for education, research, and other special purpose vehicles
• Obtain and distribute license plates, title, registration, insurance cards, vehicle recall notifications, traffic violation notifications, etc.
• Perform annual vehicle inventory audit and verification; update/make corrections as needed; provide documentation to Risk Management
• Maintain Federal Carrier Motor Safety Administration online account; complete annual motor carrier identification report
• Maintain Pennsylvania Notary Public commission and PennDOT Card Agent license; attend continuing education courses
• Indirectly supervise employees; train, direct, assign work; inform supervisor of employee performance issues; advise on hiring decisions

Level:

– Senior Support

Base Description:

– Completes administrative activities and tasks of a technical or functional nature.

Level Summary:

– Demonstrates proficient and comprehensive knowledge of defined skill areas. Applies knowledge of principles, practices, and procedures of a particular field to decision–making and problem–solving. Works under minimum supervision on varied and sometimes difficult work assignments, conferring with supervisor or subject matter experts on unusual matters. May lead others or a team in completion of complex assignments. Interprets and communicates information clearly, accurately, and persuasively. Researches and tries new approaches when solving difficult or novel problems.

Supervisory Responsibilities:

– May serve as lead support staff and/or provide basic direction to lower level support staff
– May serve as direct supervisor for part–time, student, and/or temporary workers or volunteers

Fiscal Responsibilities:

– Handles financial transactions
– May validate and pay invoices
– May monitor/track budgets for specific area and/or grant(s)

Problem Solving:

– Encounters generally routine problems; occasionally faces more complex and/or varied problems
– Typically follows recommended course of action and procedures to resolve problems
– May use experience to resolve more complex and/or varied problems, with supervisor oversight
– Demonstrates proficient and comprehensive knowledge of institutional policies and procedures in determining course of action

Independence of Action:

– Works with minimal supervision on more difficult work assignments, conferring with supervisor on unusual matters
– May set priorities and organize work within general guidelines established by supervisor

Communication and Collaboration:

– Communicates internally within working unit and/or the University
– May communicate with external audiences for scheduling/coordination
– Collaborates closely with team members; may interact with other staff outside of area
– Interprets and communicates information, ideas and instructions clearly and accurately both verbally and in written materials that may be intended for distribution

• Comp Grade – 6
• Minimum – $42,100.00
• MidPoint – $51,600.00
• Maximum – $61,000.00