Penn State Job Catalog

Additional levels that exist for this job profile can be seen below.

The defined natural career progression within or between job profiles.

Fleet Administration

The Fleet Supervisor oversees University vehicle inventories, facilitating acquisition and disposal. Responsibilities include identifying vehicles for replacement; producing procurement bids; ensuring vehicles are well-maintained and in good repair; coordinating transportation plans; monitoring budgets; supervising personnel.

• Manage, maintain, and monitor vehicle and equipment inventories; facilitate acquisition and disposal
• Identify vehicles for replacement; supervise vehicle disposal preparation and cleaning
• Produce vehicle procurement bids; collaborate with stakeholders to ensure vehicle specifications and specializations are achievable; coordinate with dealers and licensing offices regarding titling, inspection, and delivery, etc.
• Ensure fleet vehicles and equipment are maintained in good condition, schedule preventive maintenance and emergency repair
• Address issues resulting from accidents; coordinate scene management, vehicle retrieval, accident reporting, salvage/sale/repair
• Communicate with Athletics and other University departments; manage Athletic pool program; design and implement transportation plans and solutions for special events
• Manage fuel island and fuel tank systems; conduct annual/spot inspections
• Forecast and monitor operational budgets; identify cost containment measures and new revenue sources; manage financial statements; maintain contracts and records; track, validate and pay invoices
• Monitor Fleet environmental sustainability programs including recycling, conservation, or waste management
• Keep abreast of industry regulatory requirement changes; update manuals, policies, and procedures; conduct training; enforce compliance
• Hire, train, coach, supervise, and evaluate employees; prepare schedules; communicate and enforce standards; promote professional development; adhere to Collective Bargaining Agreement; participate in grievance/arbitrations hearings and procedures

Level:

– Supervisor

Base Description:

– Supervises direct reports, but primarily completes activities, tasks, and/or projects of a functional nature.

Level Summary:

– Demonstrates appropriate knowledge to perform own work; spends majority of time on tasks related to own job responsibilities. Demonstrates baseline planning, organizing, directing, and facilitating skills. Reviews completed work of others to verify accuracy and quality. Follows recommended approaches to assigned work. Supervises assigned staff and coordinates routine work activities. Monitors employee interactions and facilitates a productive working environment. Communicates instructions and policies in a consistent, effective and timely manner. Identifies and addresses concerns appropriately. Makes recommendations for possible solutions.

Supervisory Responsibilities:

– Typically oversees at least 2 full–time direct reports or equivalent team of part–time and/or student workers (for Support track, performs work at Senior Support level or higher; for Professional track, performs work at the Advanced Professional level or higher)

Fiscal Responsibilities:

– May validate and pay invoices
– May monitor/track budgets for specific area and/or grant(s)

Problem Solving:

– Encounters generally routine problems with progressively more complex and/or varied problems
– Typically follows standard operating procedures to resolve problems
– May apply specialized knowledge and skills to resolve complex and/or varied problems
– Applies proven and tries new approaches when solving problems

Independence of Action:

– Works with minimal supervision on difficult work assignments, conferring with manager on unusual matters
– Follows precedents and procedures
– Organizes work of direct reports and may set priorities within general guidelines established by manager
– Reviews the work of others to verify accuracy, quality, and conformance to required procedures and special instructions

Communication and Collaboration:

– Communicates internally within working unit and the University
– Communicates with external audiences for scheduling/coordination
– May communicate with external audiences for business purposes
– Collaborates closely with team members; may interact with other staff outside of area
– Utilizes a communication style that is appropriate for a given situation
– Interprets and communicates information, ideas and instructions clearly and accurately both verbally and in written materials

• Comp Grade – 10
• Minimum – $61,800.00
• MidPoint – $75,700.00
• Maximum – $89,600.00