Penn State Job Catalog

Additional levels that exist for this job profile can be seen below.

The defined natural career progression within or between job profiles.

Fleet Administration

The Fleet Supervisor oversees University vehicle inventories, facilitating acquisition and disposal. Responsibilities include identifying vehicles for replacement; producing procurement bids; ensuring vehicles are well-maintained and in good repair; coordinating transportation plans; monitoring budgets; supervising personnel.

• Manage, maintain, and monitor vehicle and equipment inventories; facilitate acquisition and disposal
• Identify vehicles for replacement; supervise vehicle disposal preparation and cleaning
• Produce vehicle procurement bids; collaborate with stakeholders to ensure vehicle specifications and specializations are achievable; coordinate with dealers and licensing offices regarding titling, inspection, and delivery, etc.
• Ensure fleet vehicles and equipment are maintained in good condition, schedule preventive maintenance and emergency repair
• Address issues resulting from accidents; coordinate scene management, vehicle retrieval, accident reporting, salvage/sale/repair
• Communicate with Athletics and other University departments; manage Athletic pool program; design and implement transportation plans and solutions for special events
• Manage fuel island and fuel tank systems; conduct annual/spot inspections
• Forecast and monitor operational budgets; identify cost containment measures and new revenue sources; manage financial statements; maintain contracts and records; track, validate and pay invoices
• Monitor Fleet environmental sustainability programs including recycling, conservation, or waste management
• Keep abreast of industry regulatory requirement changes; update manuals, policies, and procedures; conduct training; enforce compliance
• Hire, train, coach, supervise, and evaluate employees; prepare schedules; communicate and enforce standards; promote professional development; adhere to Collective Bargaining Agreement; participate in grievance/arbitrations hearings and procedures

Level:

– Senior Supervisor

Base Description:

– Supervises direct reports, but primarily completes activities, tasks, and/or projects of a functional nature.

Level Summary:

– Demonstrates comprehensive knowledge to perform own work; spends majority of time on tasks related to own job responsibilities. May demonstrate subject matter expertise. Demonstrates intermediate to advanced planning, organizing, directing, and facilitating skills. Demonstrates the ability to coach assigned employees. Assigns and reviews completed work to verify accuracy, quality, and adherence to professional standards. Trains, coaches, mentors, and motivates staff. Anticipates potential problems, issues, and opportunities; researches and recommends solutions within defined policies. May develop creative recommendations for solving problems.

Supervisory Responsibilities:

– Typically oversees at least 2 full–time direct reports or equivalent team of part–time and/or student workers (for Professional track, performs work at the Senior Professional level or higher)

Fiscal Responsibilities:

– May validate and pay invoices
– Monitors and tracks budgets for specific area and/or grant(s)
– May assist in planning and forecasting budgets

Problem Solving:

– Encounters moderately complex problems
– Applies general precedents and practices and specialized knowledge and skills to resolve problems
– Understands benefits, limitations and impact of potential solutions
– Anticipates potential problems and recommends possible solutions within general guidelines

Independence of Action:

– Works independently on moderately complex work assignments, reviews progress, and evaluates results
– Organizes work of direct reports and sets team priorities
– Reviews the work of others to verify accuracy, quality, and adherence to professional standards

Communication and Collaboration:

– Communicates internally within working unit and the University
– Communicates with external audiences for scheduling/coordination
– May communicate with external audiences for business purposes
– Collaborates closely with team members; may interact with other staff outside of area
– Utilizes a communication style that is appropriate for a given situation
– Interprets and communicates information, ideas and instructions clearly, accurately and persuasively both verbally and in written materials intended for distribution

• Comp Grade – 11
• Minimum – $68,200.00
• MidPoint – $85,200.00
• Maximum – $102,300.00