Penn State Job Catalog

Additional levels that exist for this job profile can be seen below.
Missing levels within the leveling matrix can be added based on business need.

The defined natural career progression within or between job profiles.

Athletic Facilities

The Athletic Facilities and Events Manager administers all aspects of events for Division I athletic programs; provides oversight and management of athletic facilities across sports; establishes compliance, safety, and risk management protocols aligned with NCAA, conference, and University standards; develops master event schedules; plans and administers budgets; ensures consistency in operating procedures across programs; oversees the continuous improvement of athletic venues, equipment operations, and event administration to promote operational excellence; collaborates with athletic staff, partners, and stakeholders to ensure seamless event delivery and facility performance; supervises, trains, and evaluates staff.

• Administer events for athletic programs including home events, athletic competitions, conferences, championship events, postseason events, and special team events; lead and direct systems and procedures related to contracts, operational logistics, compliance, safety, resource allocation, and scheduling
• Oversee athletic grounds and facility operations including stadiums, arenas, practice facilities, training spaces, and fields; collaborate with the Office of Physical Plant (OPP), marketing, and event units to ensure the optimal performance of facilities; determine the effective allocation of labor and resources across athletic spaces; partner with coaches and administrators to identify facility needs and accommodate requests; ensure compliance with University policies, safety protocols, and NCAA regulations
• Develop preventative maintenance plans and capital improvement recommendations; collaborate in the management capital projects for athletic facilities, including defining goals, objectives, timelines, and quality control; lead modernization and improvement projects aimed at increasing competitive positioning, operational efficiency, and adaptability to evolving conference requirements
• Manage athletic equipment operations including equipment maintenance, equipment rooms, policies, contracts, and vendor relationships; develop equipment quality standards and guidelines; collaborate with athletic staff to understand performance needs; ensure certification, compliance, branding, and functionality of athletic equipment; develop purchasing, distribution, preventive maintenance, and inventory control procedures
• Drive the adoption of emerging technologies in athletic equipment; establish quality standards that set the benchmark for safety, durability, performance, and branding integrity; cultivate vendor partnerships that influence product development and secure access to innovative, high-performance equipment
• Administer athletic event, facility, and equipment budgets; monitor expenditures; review and approve budget modifications; partner with sport staff to develop, forecast, monitor, and manage funds; negotiate and manage vendor contracts; provide financial analytics that maximize performance and fiscal stewardship
• Establish and elevate facility and event standards; assess emerging trends in the sports industry related to fan experience, venue technology, risk management, and sustainability; promote a culture of innovation and operational excellence; continually expand hosting capabilities and increase successful bid awards
• Partner with athletic leadership to implement plans that promote continual growth and enhancements within University Athletics; align planning efforts with the broader Athletic Department's mission, vision, objectives, and brand; drive continuous improvement through post-event analytics; establish measurable performance standards for event execution and facility operations
• Collaborate with central University areas including recreation, facilities, and safety units to support event execution; represent the unit and develop partnerships with stakeholders to advance the impact, capabilities, and performance of athletic events
• Supervise athletic staff, including hiring, training, and evaluating employees; oversee workflows and effectively prioritize and delegate assignments; provide professional development opportunities

Level:

– Manager

Base Description:

– Manages direct reports where primary duty is the management of a working unit.

Level Summary:

– Demonstrates proficient ability in work design, project management, financial planning and development of goals for accomplishing unit assignments. Reviews and guides work to ensure conformity to policy and effective approaches. Evaluates employee performance and recommend development opportunities. Demonstrates ability to coach employees. Presents and communicates key university indicatives and connects it to unit contributions. Provides broad guidelines. Develops, evaluates, enhances, and/or implements quality improvement practices. Recommends innovative solutions.

Supervisory Responsibilities:

– Oversees a team (typically 4 or more; no fewer than 2) full
– time direct reports of individual contributors and/or first level supervisors.

Fiscal Responsibilities:

– Monitors and tracks department/area budget
– May plan, forecast, and/or assist in developing budgets
– May have final signature authority for specific area

Problem Solving:

– Encounters varied and complex problems
– Helps to develop creative and/or novel approaches to resolve problems that are difficult in nature but within limited scope
– Modifies, adapts, or refines guidelines if necessary to resolve issues or problems

Independence of Action:

– Works independently on complex or strategic assignments
– Uses existing practices and advanced working knowledge to determine appropriate work methods for the team
– Reviews completed work of others for conformity to policy, and effectiveness of approach
– Delegates advanced tasks to others

Communication and Collaboration:

– Communicates with both internal and external audiences
– Collaborates closely with team members and various areas across the University
– Prepares written and/or verbal presentations or proposals on complex issues and delivers to a broad variety of audiences
– Communicates key university initiatives and how unit’s work contributes to their achievement
– Presents ideas, concepts and instructions in a clear manner, and uses persuasion and negotiation to build consensus and cooperation
– Establishes and maintains networks to facilitate successful communication among units

• Comp Grade – 14
• Minimum – $97,100.00
• MidPoint – $121,400.00
• Maximum – $145,700.00

• Facilities management
• Forecasting
• Negotiation
• Operations management
• Presentation Skills
• Procedure development
• Project Management
• Risk Management
• Strategic Financial Planning
• Strategic Planning