Penn State Job Catalog

Additional levels that exist for this job profile can be seen below.
Missing levels within the leveling matrix can be added based on business need.

The defined natural career progression within or between job profiles.

Athletic Recruiting

The Athletic Recruiting Specialist supports Division I athletic programs by coordinating and executing all aspects of the recruiting process; partners closely with coaching staffs to identify, evaluate, and recruit prospective student-athletes while ensuring a high-quality, compliant, and organized recruiting experience; serves as a primary point of contact for prospects and their families, manages recruiting operations, and oversees recruiting communications.

• Coordinate athletic recruiting processes, including prospect identification, evaluation, ranking, and engagement strategies
• Collaborate with coaching staffs to assess talent and maintain updated recruiting boards and priority lists
• Facilitate and lead prospect evaluation meetings, providing data insights and organizational support
• Track recruiting progress and ensure alignment with program goals and timelines
• Maintain and manage comprehensive prospect databases, including rankings, evaluations, contact logs, and visit lists
• Ensure accuracy, organization, and timely updates of recruiting information systems
• Generate reports and analytics to support decision-making and recruiting strategy
• Serve as a primary point of contact for prospective student-athletes and their families
• Maintain consistent communication with prospects via phone, email, and approved digital platforms
• Support coaches in cultivating relationships with recruits through personalized outreach and follow-up
• Assist in planning and executing recruiting visits, including travel arrangements, itineraries, accommodations, and transportation
• Collaborate in the development and execution of on-campus visit experiences to ensure a professional and engaging environment for prospects
• Coordinate ticket requests for home games and other sporting events for prospective student athletes
• Support completion of compliance documentation, questionnaires, and required recruiting forms
• Manage recruiting-related social media communications in alignment with program and institutional branding
• Provide input on recruiting messaging and content strategy
• Design and deliver virtual visit presentations and digital recruiting materials
• Work collaboratively with compliance staff to ensure all recruiting activities adhere to NCAA, conference, and institutional regulations
• Monitor recruiting activities and documentation for compliance accuracy
• Assist in audits and reporting as required
• May supervise staff members, including hiring, development, and performance management

Level:

– Advanced Professional

Base Description:

– Completes activities, tasks, and/or projects of a functional nature.

Level Summary:

– Demonstrates proficient and comprehensive knowledge of defined skill areas/applications. Applies knowledge of principles, practices, and procedures of a particular field to decision-making and problem–solving. Works under minimum supervision on varied and sometimes difficult work assignments, conferring with supervisor or subject matter experts on unusual matters. May lead others or a team in completion of complex assignments. Interprets and communicates information clearly, accurately, and persuasively. Researches and tries new approaches when solving difficult or novel problems.

Supervisory Responsibilities:

– Indirect supervisor or mentor for other full–time employees
– May serve as direct supervisor for part–time, student, and/or temporary workers, volunteers, or a full–time employee

Fiscal Responsibilities:

– May validate and pay invoices
– May monitor/track budgets and funding

Problem Solving:

– Encounters generally routine problems with progressively more complex and/or varied problems
– Typically follows recommended course of action and procedures to resolve problems
– May apply specialized knowledge and skills to resolve complex and/or varied problems, with supervisor oversight
– Researches and tries new approaches when solving problems

Independence of Action:

– Works with minimal supervision on more difficult work assignments, conferring with supervisor on unusual matters
– Follows precedents and procedures
– May set priorities and organize work within general guidelines established by supervisor

Communication and Collaboration:

– Communicates internally and externally within working unit and the University
– May communicate with external audiences for business purposes
– Promotes open communication in a manner that builds relationships among team members
– Applies appropriate strategies for managing conflict; negotiate reasonable compromises; propose and evaluate possible solutions
– Interprets and communicates information, ideas and instructions clearly, accurately and persuasively both verbally and in written materials intended for distribution

• Comp Grade – 7
• Minimum – $46,400.00
• MidPoint – $56,800.00
• Maximum – $67,300.00

• Content creation
• Data reporting
• Presentation Skills
• Prospect research
• Records management
• Recruiting
• Report writing
• Scheduling
• Sports analytics