Penn State Job Catalog

Additional levels that exist for this job profile can be seen below.
Missing levels within the leveling matrix can be added based on business need.

The Commonwealth Campus Facilities Manager is responsible for the leadership, operation, and performance of facilities services at one or more Commonwealth Campus locations; ensures the delivery of safe, reliable, and high-quality facilities operations that support the University's mission; provides both strategic and day-to-day oversight of maintenance, operations, and support services, while implementing institutional priorities, policies, and standards at the campus level; leads local facilities teams, manages budgets and resources, ensures regulatory compliance, and drives continuous improvement initiatives; serves as the primary facilities contact for campus leadership and stakeholders, balancing operational demands with long-term planning and customer service excellence.

• Manage and oversee all facilities operations for assigned campus locations, including maintenance, utilities, custodial services, and grounds
• Ensure efficient, effective, and customer-focused service delivery aligned with University standards
• Coordinate daily work activities and establish priorities to meet campus needs
• Hire, supervise, train, and evaluate facilities staff; provide leadership in work planning, scheduling, and prioritization of tasks and projects
• Promote a culture of safety, accountability, and continuous development
• Ensure compliance with human resources policies, procedures, and applicable labor agreements
• Develop, manage, and monitor operating budgets for assigned campus facilities; track expenditures, forecast needs, and ensure responsible fiscal management
• Identify cost-saving opportunities while maintaining service quality
• Participate in the development and implementation of strategic facilities plans for assigned campuses
• Identify facility-related needs and recommend improvements, upgrades, or capital projects
• Develop and implement programs to enhance operations, sustainability, safety, and customer service
• Ensure compliance with all applicable codes, regulations, and University policies; coordinate with regulatory agencies on code interpretation and compliance matters
• Lead the implementation of safety programs and regulatory requirements
• Provide oversight and input into design, construction, renovation, and maintenance projects
• Collaborate with architects, engineers, and contractors to ensure projects meet campus operational needs; monitor project progress and ensure alignment with scope, budget, and timelines
• Lead and implement continuous quality improvement initiatives at the campus level
• Analyze operational processes and performance data to identify opportunities for improvement; ensure consistent application and evaluation of processes to meet quality and service standards
• Respond to and resolve facilities-related issues in a timely and effective manner
• Support and implement emergency preparedness plans and response protocols

Level:

– Senior Manager

Base Description:

– Manages direct reports where primary duty is the management of a working unit.

Level Summary:

– Demonstrates advanced skills in critical functions related to unit's success. Demonstrates advanced knowledge of emerging technologies and processes. Monitors completed work of others to ensure effectiveness and adherence to requirements. Sets clear expectations and holds team accountable. Establishes a shared team/unit vision. Demonstrates ability to evaluate and enhance team/unit practices that promote a strong commitment to inclusionary practices. Coaches others using appropriate strategies. Demonstrates diplomacy. Demonstrates ability to serve as liaison between senior-level management and staff. Resolves complex, controversial, or unprecedented issues and problems.

Supervisory Responsibilities:

– Oversees large team or teams of individual contributors and/or supervisors/managers
– Leads a department or functional area

Fiscal Responsibilities:

– Monitors and tracks large budgets
– Plans, forecasts, and/or develops budgets
– May approve budgets for specific area
– Typically has final signature authority for specific area

Problem Solving:

– Encounters highly varied and complex problems that impacts the team and possibly the unit
– Develops creative and/or novel approaches to resolve problems that are difficult in nature
– Independently resolves complex and/or unprecedented issues and problems

Independence of Action:

– Work results are not clearly defined
– Generally sets own goals and determines how to accomplish results with few or no guidelines to follow
– Monitors completed work of others to ensure soundness of approach, effectiveness of meeting requirements, the feasibility of recommendations and adherences to requirements
– Delegates more advanced tasks to others

Communication and Collaboration:

– Communicates with both internal and external audiences
– Collaborates closely with team members and various areas across the University
– Fosters collaboration between units and engages others' coordinated efforts to reach desired outcomes with broad scope

• Comp Grade – 12
• Minimum – $76,700.00
• MidPoint – $95,900.00
• Maximum – $115,100.00

• Crisis management
• Customer Service
• Policy analysis
• Process design
• Quality Assurance (QA)
• Regulatory compliance
• Resource management
• Safety management
• Scheduling
• Strategic Planning
• Structural analysis