Penn State Job Catalog

Additional levels that exist for this job profile can be seen below.

The defined natural career progression within or between job profiles.

Facilities Representative

A Facilities Representative primarily serves as a liaison for facilities related issues and is often the primary point of contact for unit personnel and other customers within the assigned facility or facilities; is responsible for investigating or coordinating responses for facilities problems, complaints, emergencies, special events or other facility issues or operations. The Facilities Representative serves the assigned area for ongoing/standing University-wide initiatives and committees (i.e., parking, safety, diversity, etc.); coordinates facility planning initiatives (space usage, maintenance, alterations, or new construction), including developing budgets, project support and management, purchasing fixtures, furniture or equipment and maintaining records, data or other relevant files associated with these activities. They may oversee physical inventories of capital equipment, may act as the contact for safety related issues, or act as the facilities safety officer, and coordinate facility access and security issues; acts as facilities liaison with University officials and offices (EHS, OPP, Risk, Procurement, etc.) and external agencies (i.e., regulatory, L&I, OSHA, CDC, DHS).

• Serve as primary point of contact or liaison with OPP for facilities maintenance, repairs, and alterations; monitor charges and work performed; investigate and report building problems; direct emergency maintenance repairs
• Coordinate the development of renovation and new construction projects including: routine and new project requests to OPP, communicating with project contacts and users, defining the scope of new projects and resolving project budget issues
• Identify needs and seek funding from OPP for preventive maintenance, routine and major maintenance, energy/utility conservation and environmental compliance issues; assist with development of facilities renewal program
• Maintain awareness of and ensure compliance with applicable University, government and regulatory requirements; may serve as liaison with external agencies
• Assist with selecting and coordinating internal and external engineering and architectural resources and other professionals for projects
• Control receiving, inventory and proper usage of various types of equipment and inventory
• Plan, develop and monitor assigned budget(s); participate in regularly scheduled reviews as requested; recommend/approve all documents for payment
• Serve as department/college/unit representative on ongoing initiatives and committees; may serve as University representative as necessary
• May act as safety officer and could include communicating safety policies or initiatives, daily decisions on hazardous and/or infectious waste management, and storage and disposal; make recommendations and implement changes to improve
• Evaluate proposed changes/enhancements to new/existing continuous quality improvement practices; approve/implement as appropriate
• Hire, train, supervise and evaluate assigned staff and technical-service employees

Level:

– Supervisor

Base Description:

– Supervises direct reports, but primarily completes activities, tasks, and/or projects of a functional nature.

Level Summary:

– Demonstrates appropriate knowledge to perform own work; spends majority of time on tasks related to own job responsibilities. Demonstrates baseline planning, organizing, directing, and facilitating skills. Reviews completed work of others to verify accuracy and quality. Follows recommended approaches to assigned work. Supervises assigned staff and coordinates routine work activities. Monitors employee interactions and facilitates a productive working environment. Communicates instructions and policies in a consistent, effective and timely manner. Identifies and addresses concerns appropriately. Makes recommendations for possible solutions.

Supervisory Responsibilities:

– Typically oversees at least 2 full–time direct reports or equivalent team of part–time and/or student workers (for Support track, performs work at Senior Support level or higher; for Professional track, performs work at the Advanced Professional level or higher)

Fiscal Responsibilities:

– May validate and pay invoices
– May monitor/track budgets for specific area and/or grant(s)

Problem Solving:

– Encounters generally routine problems with progressively more complex and/or varied problems
– Typically follows standard operating procedures to resolve problems
– May apply specialized knowledge and skills to resolve complex and/or varied problems
– Applies proven and tries new approaches when solving problems

Independence of Action:

– Works with minimal supervision on difficult work assignments, conferring with manager on unusual matters
– Follows precedents and procedures
– Organizes work of direct reports and may set priorities within general guidelines established by manager
– Reviews the work of others to verify accuracy, quality, and conformance to required procedures and special instructions

Communication and Collaboration:

– Communicates internally within working unit and the University
– Communicates with external audiences for scheduling/coordination
– May communicate with external audiences for business purposes
– Collaborates closely with team members; may interact with other staff outside of area
– Utilizes a communication style that is appropriate for a given situation
– Interprets and communicates information, ideas and instructions clearly and accurately both verbally and in written materials

• Comp Grade – 10
• Minimum – $61,800.00
• MidPoint – $75,700.00
• Maximum – $89,600.00