Penn State Job Catalog

Additional levels that exist for this job profile can be seen below.

The Academic Records Coordinator oversees student and academic records for an assigned program, college, or campus; analyzes academic records and makes decisions and recommendations to leadership to ensure appropriate implementation of policies and procedures pertaining to undergraduate and/or graduate student records.

• Assist with the adherence to policies, procedures, and activities pertaining to all aspects of student records across a college, campus, or assigned academic area; work closely with and follow the policies, procedures, and guidelines of the Office of the University Registrar
• Provide student records related support; prepare summary reports and action items; draft student and departmental communication; respond to and work directly with students, parents, University offices, and faculty; adjust current and future student records as required
• Review and process requests and update student course/program changes
• Enter student action information into the student information systems; address discrepancies/issues related to their college or campus
• Compile data from University records systems and across college records; generate and analyze reports
• Manage, and coordinate, procedures concerning degree completion confirmation
• Evaluate qualifications of students for a major; make recommendations and implement entrance to major exception decisions
• May maintain adviser rosters and assignments
• May supervise staff members, including hiring, development, and performance management

Level:

– Support

Base Description:

– Completes administrative activities and tasks of a technical or functional nature.

Level Summary:

– Demonstrates baseline working knowledge of routine tasks. Follows the standard principles and practices. Acts under direct and frequent supervision using established procedures with detailed instructions. Participates as a team member and actively contributes to completion of team goals. Clearly communicates information.

Supervisory Responsibilities:

– None

Fiscal Responsibilities:

– Typically none
– May handle routine financial transactions

Problem Solving:

– Encounters routine problems
– Follows recommended course of action and procedures to resolve problems
– Demonstrates working knowledge of institutional policies and procedures

Independence of Action:

– Work is closely monitored by supervisor
– Detailed instructions and procedures are provided
– Applies standard operating procedures with limited guidelines for deviation

Communication and Collaboration:

– Communicates mostly internally within working unit
– May communicate with external audiences for scheduling/coordination
– Collaborates closely with team members
– Clearly communicates information, ideas, or instructions verbally and in writing

• Comp Grade – 3
• Minimum – $31,600.00
• MidPoint – $38,700.00
• Maximum – $45,800.00