Penn State Job Catalog

Additional levels that exist for this job profile can be seen below.

The Academic Records Coordinator oversees student and academic records for an assigned program, college, or campus; analyzes academic records and makes decisions and recommendations to leadership to ensure appropriate implementation of policies and procedures pertaining to undergraduate and/or graduate student records.

• Assist with the adherence to policies, procedures, and activities pertaining to all aspects of student records across a college, campus, or assigned academic area; work closely with and follow the policies, procedures, and guidelines of the Office of the University Registrar
• Provide student records related support; prepare summary reports and action items; draft student and departmental communication; respond to and work directly with students, parents, University offices, and faculty; adjust current and future student records as required
• Review and process requests and update student course/program changes
• Enter student action information into the student information systems; address discrepancies/issues related to their college or campus
• Compile data from University records systems and across college records; generate and analyze reports
• Manage, and coordinate, procedures concerning degree completion confirmation
• Evaluate qualifications of students for a major; make recommendations and implement entrance to major exception decisions
• May maintain adviser rosters and assignments
• May supervise staff members, including hiring, development, and performance management

Level:

– Intermediate Support

Base Description:

– Completes administrative activities and tasks of a technical or functional nature.

Level Summary:

– Demonstrates ability to perform intermediate tasks in defined skill areas. Demonstrates intermediate knowledge of internal procedures. Works under general supervision, performing assignments that may be varied and sometimes difficult. Supports team decisions and follows through with team responsibilities. Interprets and communicates information clearly and accurately. Demonstrates intermediate problem–solving skills.

Supervisory Responsibilities:

– May provide basic direction to lower level support staff

Fiscal Responsibilities:

– Handles routine financial transactions
– May validate and pay invoices

Problem Solving:

– Encounters generally routine problems; occasionally faces more complex and/or varied problems
– Typically follows recommended course of action and procedures to resolve problems
– Applies knowledge of institutional policies and procedures in determining course of action

Independence of Action:

– Work is generally monitored by supervisor
– Detailed instructions and procedures are generally provided
– Uses available guidelines to make appropriate adaptations to routine situations and refers other situations to supervisor

Communication and Collaboration:

– Communicates internally within working unit and/or the University
– May communicate with external audiences for scheduling/coordination
– Collaborates closely with team members
– Interprets and communicates information, ideas and instructions clearly and accurately both verbally and in written materials that may be intended for distribution

• Comp Grade – 4
• Minimum – $34,800.00
• MidPoint – $42,600.00
• Maximum – $50,500.00