Penn State Job Catalog

The Campus Registrar leads the campus academic records function in cooperation with the campus administration and the office of the University Registrar. This position publishes the campus schedule of courses and assigns classroom space; develops the schedule by providing a point of review for problems and ensures resolution before publication; oversees student academic records actions; ensures grades are submitted in a timely and accurate manner; verifies eligibility for graduation; solves problems related to academic student records and procedures; provides data analysis to support academic and administrative decisions.

• Lead registration and scheduling activities for the Campus, determining and making appropriate adjustments as necessary
• Serve as the senior expert and consultant to top management officials on a variety of situations and issues related to records management
• Ensure adherence to unit, University, state and federal policies [e.g., Family Educational Rights and Privacy Act (FERPA)], and procedures and provide training regarding such policies and procedures
• Make recommendations for academic and administrative decisions based on data and analysis pulled from a variety of sources
• Administer and direct compliance of unit and University policies as they relate to records management
• Recommend changes to University policies, and procedures related to academic records
• Manage and address problem situations with students, faculty, and staff
• Direct assigned employees to ensure registrar processes are completed in an accurate and timely manner
• Participate in the development of a budget for the unit
• Authorize expenditures based on unit, University, and/or customer needs
• Develop and plan resource allocation and distribution for the unit, including staff, equipment, and other resources
• Oversee change management process when shifts in resource distribution have significant impact on the unit and/or the University
• Lead development of the unit’s strategic plan within assigned functional area
• Coordinate implementation of strategies where they impact other units or require cooperation with external entities
• Evaluate effectiveness of strategies and determine if outcomes are in alignment with University objectives
• Ensure appropriate application, implementation, monitoring, measurement, evaluation, analysis and adjustment occur within functional areas to ensure the quality standards are met
• May serve as the School Certifying Official, the primary point of contact for Department of Veterans Affairs (VA) education benefits; process and maintain VA certification operations in compliance with federal and university policies
• May supervise staff members, including hiring, development, and performance management

Level:

– Senior Professional

Base Description:

– Completes activities, tasks, and/or projects of a functional nature.

Level Summary:

– Demonstrates advanced knowledge of principles, practices, and procedures of a particular field. Works independently on moderately complex work assignments under limited oversight, reviews progress, and evaluates results. Monitors work and projects ensuring timeliness, quality, and efficiency. Identifies and mobilizes resources to achieve outcomes. Trains others and reviews progress with management. Presents ideas, concepts, and instructions in a clear and persuasive manner. Develops new techniques, concepts, and approaches and applies them to moderately complex and strategic and/or operational issues.

Supervisory Responsibilities:

– Indirect supervisor for other full–time employees
– May serve as direct supervisor for part–time, student, and/or temporary workers, volunteers, or a full–time employee

Fiscal Responsibilities:

– May validate and pay invoices
– Monitors and tracks budgets and funding

Problem Solving:

– Encounters moderately complex problems
– Applies specialized knowledge and skills to resolve problems
– Understands benefits, limitations, and impact of potential solutions

Independence of Action:

– Works independently on moderately complex work assignments, reviews progress, and evaluates results
– May set priorities and organize work within general guidelines established by supervisor
– May review the work of others to verify accuracy and conformance to required procedures and special instructions

Communication and Collaboration:

– Communicates internally within working unit and the University
– Communicates with external audiences for scheduling/coordination
– May communicate with external audiences for business purposes
– Coaches others in using appropriate strategies for resolving conflict; negotiating reasonable compromises; and proposing and evaluating possible solutions
– Give candid and constructive feedback to others to influence and persuade managers and employees to accept and implement findings and recommendations

• Comp Grade – 10
• Minimum – $61,800.00
• MidPoint – $75,700.00
• Maximum – $89,600.00