Penn State Job Catalog

Additional levels that exist for this job profile can be seen below.
Missing levels within the leveling matrix can be added based on business need.

The Automotive Services Supervisor is responsible for directing and overseeing daily fleet maintenance and repair operations to ensure University vehicles are safe, reliable, compliant, and available to support operational needs; supervises technical staff engaged in vehicle inspection, maintenance, and repair activities; establishes work priorities and schedules; provides technical expertise and operational guidance; administers vehicle lifecycle and maintenance programs; monitors budgets and inventories; ensures compliance with safety regulations, University policies, and collective bargaining agreements.

• Ensure fleet maintenance and repair operations are conducted safely, efficiently, and in accordance with established quality standards
• Hire, train, mentor, evaluate, and supervise employees engaged in the inspection, maintenance, and repair of University-owned vehicles
• Establish work priorities; schedule, assign, and monitor preventive maintenance, diagnostic, and repair activities to ensure timely completion and customer satisfaction
• Review work quality and ensure compliance with vehicle maintenance standards, manufacturer specifications, and operational requirements
• Provide technical expertise, analysis, consultation, and troubleshooting assistance to staff; resolve or escalate operational and customer service issues as appropriate
• Administer vehicle lifecycle management programs, including preventive maintenance scheduling, repair planning, vehicle replacement recommendations, and fleet modernization initiatives
• Research and recommend vehicle specifications, emerging automotive technologies, alternative fuel and electric vehicle solutions, and maintenance best practices
• Evaluate vehicle acquisition, replacement, lease, and disposal options; prepare recommendations and process related requisitions and procurement requests
• Monitor industry trends, regulatory changes, and technological advancements to improve fleet performance, safety, sustainability, and operational efficiency
• Recommend and implement operational improvements related to workforce utilization, maintenance processes, materials management, and service delivery
• Administer assigned operating budgets; analyze operational and financial data to identify efficiencies and implement cost-containment measures
• Develop and maintain relationships with vendors and suppliers to ensure cost-effective procurement of vehicles, parts, materials, and services
• Monitor inventory levels and ensure the availability of parts, supplies, and materials necessary to support fleet operations
• Ensure compliance with applicable licensing, inspection, registration, environmental, and regulatory requirements affecting fleet operations
• Develop, communicate, implement, and enforce work rules, policies, procedures, and operational standards
• Promote and maintain a safe work environment; conduct safety training, inspections, and corrective actions as needed
• Investigate accidents, incidents, and vehicle-related safety concerns; prepare reports and implement corrective actions
• Interpret and administer provisions of applicable collective bargaining agreements; participate in grievance procedures and labor-management activities
• Maintain accurate vehicle maintenance records, operational reports, performance metrics, and other documentation required to support fleet management objectives

Level:

– Supervisor

Base Description:

– Supervises direct reports, but primarily completes activities, tasks, and/or projects of a functional nature.

Level Summary:

– Demonstrates appropriate knowledge to perform own work; spends majority of time on tasks related to own job responsibilities. Demonstrates baseline planning, organizing, directing, and facilitating skills. Reviews completed work of others to verify accuracy and quality. Follows recommended approaches to assigned work. Supervises assigned staff and coordinates routine work activities. Monitors employee interactions and facilitates a productive working environment. Communicates instructions and policies in a consistent, effective and timely manner. Identifies and addresses concerns appropriately. Makes recommendations for possible solutions.

Supervisory Responsibilities:

– Typically oversees at least 2 full–time direct reports or equivalent team of part–time and/or student workers (for Support track, performs work at Senior Support level or higher; for Professional track, performs work at the Advanced Professional level or higher)

Fiscal Responsibilities:

– May validate and pay invoices
– May monitor/track budgets for specific area and/or grant(s)

Problem Solving:

– Encounters generally routine problems with progressively more complex and/or varied problems
– Typically follows standard operating procedures to resolve problems
– May apply specialized knowledge and skills to resolve complex and/or varied problems
– Applies proven and tries new approaches when solving problems

Independence of Action:

– Works with minimal supervision on difficult work assignments, conferring with manager on unusual matters
– Follows precedents and procedures
– Organizes work of direct reports and may set priorities within general guidelines established by manager
– Reviews the work of others to verify accuracy, quality, and conformance to required procedures and special instructions

Communication and Collaboration:

– Communicates internally within working unit and the University
– Communicates with external audiences for scheduling/coordination
– May communicate with external audiences for business purposes
– Collaborates closely with team members; may interact with other staff outside of area
– Utilizes a communication style that is appropriate for a given situation
– Interprets and communicates information, ideas and instructions clearly and accurately both verbally and in written materials

• Comp Grade – 10
• Minimum – $65,508.00
• MidPoint – $80,244.00
• Maximum – $94,980.00

• Conflict Resolution
• Inventory analysis
• Policy analysis
• Resource management
• Safety management
• Structural analysis
• Technical support
• Time Management
• Trend analysis