Penn State Job Catalog

The defined natural career progression within or between job profiles.

Promotion and Tenure

The Promotion and Tenure Coordinator facilitates faculty affairs processes for a college; manages review schedules; collaborates with faculty to execute the review process including gathering and preparing documents and facilitating timely submissions; and liaises with central University offices to ensure compliance with academic policies.

• Manage faculty affairs processes for a college including promotion and tenure, sabbatical leave, and non-tenure track promotions
• Establish schedules for the review process; facilitate committee meetings; manage submission timelines and ensure deadlines are met
• Gather, assemble, prepare, and upload documents including evaluator letters and dossiers
• Serve as a liaison with central University offices, review committees, Division heads, external reviewers, and faculty to coordinate and execute the review process
• Serve as college expert for review software and applications; maintain and organize information using online reviewing platforms
• Deliver training and workshops for staff, candidates, and committees on the promotion process; advise and consult departmental staff and faculty on best practices and procedures
• Oversee the process for fixed-term faculty reappointments; verify appointment information; maintain files; and generate reappointment letters
• Oversee the sabbatical leave process; facilitate the application process; distribute and track documents; review, edit, and submit sabbatical letters
• Manage non-tenure promotion process including collecting, reviewing, and editing materials
• Monitor, communicate, and interpret academic and administrative policies to ensure compliance

Level:

– Senior Support

Base Description:

– Completes administrative activities and tasks of a technical or functional nature.

Level Summary:

– Demonstrates proficient and comprehensive knowledge of defined skill areas. Applies knowledge of principles, practices, and procedures of a particular field to decision–making and problem–solving. Works under minimum supervision on varied and sometimes difficult work assignments, conferring with supervisor or subject matter experts on unusual matters. May lead others or a team in completion of complex assignments. Interprets and communicates information clearly, accurately, and persuasively. Researches and tries new approaches when solving difficult or novel problems.

Supervisory Responsibilities:

– May serve as lead support staff and/or provide basic direction to lower level support staff
– May serve as direct supervisor for part–time, student, and/or temporary workers or volunteers

Fiscal Responsibilities:

– Handles financial transactions
– May validate and pay invoices
– May monitor/track budgets for specific area and/or grant(s)

Problem Solving:

– Encounters generally routine problems; occasionally faces more complex and/or varied problems
– Typically follows recommended course of action and procedures to resolve problems
– May use experience to resolve more complex and/or varied problems, with supervisor oversight
– Demonstrates proficient and comprehensive knowledge of institutional policies and procedures in determining course of action

Independence of Action:

– Works with minimal supervision on more difficult work assignments, conferring with supervisor on unusual matters
– May set priorities and organize work within general guidelines established by supervisor

Communication and Collaboration:

– Communicates internally within working unit and/or the University
– May communicate with external audiences for scheduling/coordination
– Collaborates closely with team members; may interact with other staff outside of area
– Interprets and communicates information, ideas and instructions clearly and accurately both verbally and in written materials that may be intended for distribution

• Comp Grade – 7
• Minimum – $46,400.00
• MidPoint – $56,800.00
• Maximum – $67,300.00