Penn State Job Catalog

Additional levels that exist for this job profile can be seen below.
Missing levels within the leveling matrix can be added based on business need.

The defined natural career progression within or between job profiles.

Promotion and Tenure

The Promotion and Tenure Coordinator is responsible for managing and supporting the university's promotion and tenure (P&T) process for a designated college; serves as the primary administrative contact for all matters related to faculty promotion and tenure, ensuring that policies, procedures, and timelines are clearly communicated and followed; works closely with academic leadership, faculty, and administrative staff to ensure a smooth, transparent, and compliant review process.

• Coordinate all administrative aspects of the annual promotion and tenure (P&T) review cycle for faculty in designated college
• Develop and maintain the P&T calendar/schedule, including key deadlines and submission dates
• Ensure compliance with university and college guidelines related to faculty review processes; monitor, communicate, and interpret academic and administrative policies
• Serve as a liaison between academic departments, college leadership, faculty review committees, external reviewers, and Faculty Affairs/Provost's Office; facilitate committee meetings
• Train and guide faculty and staff on P&T procedures, systems, and best practices; provide guidance, templates, and workshops to faculty on preparing dossiers; train new P&T committee members on policies, evaluation criteria, and confidentiality protocols
• Collect, organize, and prepare dossiers, evaluator letters, and review materials for committee evaluations and administrative review
• Maintain secure records of all P&T submissions, decisions, and outcomes; ensure adherence to record retention policies and legal/regulatory standards for personnel files
• Monitor P&T processes to help ensure consistency and fairness; prepare materials for internal or external audits
• Assist in compiling data, generating reports, and documenting outcomes for institutional reporting and accreditation purposes
• Collaborate with the revision and implementation of P&T policies and guidelines in collaboration with university leadership
• Continuously improve administrative workflows and leverage technology to enhance process efficiency and transparency; serve as the primary point of contact for electronic dossier systems
• Maintain and update P&T guides, FAQ pages, and training materials
• Research and incorporate best practices in promotion and tenure processes from peer institutions
• May oversee the processes for fixed-term faculty reappointments, sabbatical leaves, non-tenure track promotion, and/or Visiting Scholar applications

Level:

– Advanced Professional

Base Description:

– Completes activities, tasks, and/or projects of a functional nature.

Level Summary:

– Demonstrates proficient and comprehensive knowledge of defined skill areas/applications. Applies knowledge of principles, practices, and procedures of a particular field to decision-making and problem–solving. Works under minimum supervision on varied and sometimes difficult work assignments, conferring with supervisor or subject matter experts on unusual matters. May lead others or a team in completion of complex assignments. Interprets and communicates information clearly, accurately, and persuasively. Researches and tries new approaches when solving difficult or novel problems.

Supervisory Responsibilities:

– Indirect supervisor or mentor for other full–time employees
– May serve as direct supervisor for part–time, student, and/or temporary workers, volunteers, or a full–time employee

Fiscal Responsibilities:

– May validate and pay invoices
– May monitor/track budgets and funding

Problem Solving:

– Encounters generally routine problems with progressively more complex and/or varied problems
– Typically follows recommended course of action and procedures to resolve problems
– May apply specialized knowledge and skills to resolve complex and/or varied problems, with supervisor oversight
– Researches and tries new approaches when solving problems

Independence of Action:

– Works with minimal supervision on more difficult work assignments, conferring with supervisor on unusual matters
– Follows precedents and procedures
– May set priorities and organize work within general guidelines established by supervisor

Communication and Collaboration:

– Communicates internally and externally within working unit and the University
– May communicate with external audiences for business purposes
– Promotes open communication in a manner that builds relationships among team members
– Applies appropriate strategies for managing conflict; negotiate reasonable compromises; propose and evaluate possible solutions
– Interprets and communicates information, ideas and instructions clearly, accurately and persuasively both verbally and in written materials intended for distribution

• Comp Grade – 7
• Minimum – $46,400.00
• MidPoint – $56,800.00
• Maximum – $67,300.00

• Compliance
• Consulting
• Document management
• Facilitation
• Organizational training
• Policy implementation
• Project Management
• Records management
• Reporting
• Scheduling