Penn State Job Catalog

Additional levels that exist for this job profile can be seen below.
Missing levels within the leveling matrix can be added based on business need.

The defined natural career progression within or between job profiles.

Promotion and Tenure

The Promotion and Tenure Coordinator is responsible for managing and supporting the university's promotion and tenure (P&T) process for a designated college; serves as the primary administrative contact for all matters related to faculty promotion and tenure, ensuring that policies, procedures, and timelines are clearly communicated and followed; works closely with academic leadership, faculty, and administrative staff to ensure a smooth, transparent, and compliant review process.

• Coordinate all administrative aspects of the annual promotion and tenure (P&T) review cycle for faculty in designated college
• Develop and maintain the P&T calendar/schedule, including key deadlines and submission dates
• Ensure compliance with university and college guidelines related to faculty review processes; monitor, communicate, and interpret academic and administrative policies
• Serve as a liaison between academic departments, college leadership, faculty review committees, external reviewers, and Faculty Affairs/Provost's Office; facilitate committee meetings
• Train and guide faculty and staff on P&T procedures, systems, and best practices; provide guidance, templates, and workshops to faculty on preparing dossiers; train new P&T committee members on policies, evaluation criteria, and confidentiality protocols
• Collect, organize, and prepare dossiers, evaluator letters, and review materials for committee evaluations and administrative review
• Maintain secure records of all P&T submissions, decisions, and outcomes; ensure adherence to record retention policies and legal/regulatory standards for personnel files
• Monitor P&T processes to help ensure consistency and fairness; prepare materials for internal or external audits
• Assist in compiling data, generating reports, and documenting outcomes for institutional reporting and accreditation purposes
• Collaborate with the revision and implementation of P&T policies and guidelines in collaboration with university leadership
• Continuously improve administrative workflows and leverage technology to enhance process efficiency and transparency; serve as the primary point of contact for electronic dossier systems
• Maintain and update P&T guides, FAQ pages, and training materials
• Research and incorporate best practices in promotion and tenure processes from peer institutions
• May oversee the processes for fixed-term faculty reappointments, sabbatical leaves, non-tenure track promotion, and/or Visiting Scholar applications

Level:

– Senior Professional

Base Description:

– Completes activities, tasks, and/or projects of a functional nature.

Level Summary:

– Demonstrates advanced knowledge of principles, practices, and procedures of a particular field. Works independently on moderately complex work assignments under limited oversight, reviews progress, and evaluates results. Monitors work and projects ensuring timeliness, quality, and efficiency. Identifies and mobilizes resources to achieve outcomes. Trains others and reviews progress with management. Presents ideas, concepts, and instructions in a clear and persuasive manner. Develops new techniques, concepts, and approaches and applies them to moderately complex and strategic and/or operational issues.

Supervisory Responsibilities:

– Indirect supervisor for other full–time employees
– May serve as direct supervisor for part–time, student, and/or temporary workers, volunteers, or a full–time employee

Fiscal Responsibilities:

– May validate and pay invoices
– Monitors and tracks budgets and funding

Problem Solving:

– Encounters moderately complex problems
– Applies specialized knowledge and skills to resolve problems
– Understands benefits, limitations, and impact of potential solutions

Independence of Action:

– Works independently on moderately complex work assignments, reviews progress, and evaluates results
– May set priorities and organize work within general guidelines established by supervisor
– May review the work of others to verify accuracy and conformance to required procedures and special instructions

Communication and Collaboration:

– Communicates internally within working unit and the University
– Communicates with external audiences for scheduling/coordination
– May communicate with external audiences for business purposes
– Coaches others in using appropriate strategies for resolving conflict; negotiating reasonable compromises; and proposing and evaluating possible solutions
– Give candid and constructive feedback to others to influence and persuade managers and employees to accept and implement findings and recommendations

• Comp Grade – 8
• Minimum – $51,000.00
• MidPoint – $62,500.00
• Maximum – $74,000.00

• Compliance
• Consulting
• Document management
• Facilitation
• Organizational training
• Policy implementation
• Project Management
• Records management
• Reporting
• Scheduling