Penn State Job Catalog

Additional levels that exist for this job profile can be seen below.
Missing levels within the leveling matrix can be added based on business need.

The defined natural career progression within or between job profiles.

Athletic Recruiting

The Athletic Recruiting Specialist supports Division I athletic programs by coordinating and executing all aspects of the recruiting process; partners closely with coaching staffs to identify, evaluate, and recruit prospective student-athletes while ensuring a high-quality, compliant, and organized recruiting experience; serves as a primary point of contact for prospects and their families, manages recruiting operations, and oversees recruiting communications.

• Coordinate athletic recruiting processes, including prospect identification, evaluation, ranking, and engagement strategies
• Collaborate with coaching staffs to assess talent and maintain updated recruiting boards and priority lists
• Facilitate and lead prospect evaluation meetings, providing data insights and organizational support
• Track recruiting progress and ensure alignment with program goals and timelines
• Maintain and manage comprehensive prospect databases, including rankings, evaluations, contact logs, and visit lists
• Ensure accuracy, organization, and timely updates of recruiting information systems
• Generate reports and analytics to support decision-making and recruiting strategy
• Serve as a primary point of contact for prospective student-athletes and their families
• Maintain consistent communication with prospects via phone, email, and approved digital platforms
• Support coaches in cultivating relationships with recruits through personalized outreach and follow-up
• Assist in planning and executing recruiting visits, including travel arrangements, itineraries, accommodations, and transportation
• Collaborate in the development and execution of on-campus visit experiences to ensure a professional and engaging environment for prospects
• Coordinate ticket requests for home games and other sporting events for prospective student athletes
• Support completion of compliance documentation, questionnaires, and required recruiting forms
• Manage recruiting-related social media communications in alignment with program and institutional branding
• Provide input on recruiting messaging and content strategy
• Design and deliver virtual visit presentations and digital recruiting materials
• Work collaboratively with compliance staff to ensure all recruiting activities adhere to NCAA, conference, and institutional regulations
• Monitor recruiting activities and documentation for compliance accuracy
• Assist in audits and reporting as required
• May supervise staff members, including hiring, development, and performance management

Level:

– Senior Supervisor

Base Description:

– Supervises direct reports, but primarily completes activities, tasks, and/or projects of a functional nature.

Level Summary:

– Demonstrates comprehensive knowledge to perform own work; spends majority of time on tasks related to own job responsibilities. May demonstrate subject matter expertise. Demonstrates intermediate to advanced planning, organizing, directing, and facilitating skills. Demonstrates the ability to coach assigned employees. Assigns and reviews completed work to verify accuracy, quality, and adherence to professional standards. Trains, coaches, mentors, and motivates staff. Anticipates potential problems, issues, and opportunities; researches and recommends solutions within defined policies. May develop creative recommendations for solving problems.

Supervisory Responsibilities:

– Typically oversees at least 2 full–time direct reports or equivalent team of part–time and/or student workers (for Professional track, performs work at the Senior Professional level or higher)

Fiscal Responsibilities:

– May validate and pay invoices
– Monitors and tracks budgets for specific area and/or grant(s)
– May assist in planning and forecasting budgets

Problem Solving:

– Encounters moderately complex problems
– Applies general precedents and practices and specialized knowledge and skills to resolve problems
– Understands benefits, limitations and impact of potential solutions
– Anticipates potential problems and recommends possible solutions within general guidelines

Independence of Action:

– Works independently on moderately complex work assignments, reviews progress, and evaluates results
– Organizes work of direct reports and sets team priorities
– Reviews the work of others to verify accuracy, quality, and adherence to professional standards

Communication and Collaboration:

– Communicates internally within working unit and the University
– Communicates with external audiences for scheduling/coordination
– May communicate with external audiences for business purposes
– Collaborates closely with team members; may interact with other staff outside of area
– Utilizes a communication style that is appropriate for a given situation
– Interprets and communicates information, ideas and instructions clearly, accurately and persuasively both verbally and in written materials intended for distribution

• Comp Grade – 9
• Minimum – $56,200.00
• MidPoint – $68,800.00
• Maximum – $81,500.00

• Content creation
• Data reporting
• Presentation Skills
• Prospect research
• Records management
• Recruiting
• Report writing
• Scheduling
• Sports analytics