Penn State Job Catalog

The defined natural career progression within or between job profiles.

Extension Program Coordination

The Extension Program Coordinator supports the organization and delivery of extension programs and activities; recruits, trains, and supervises the efforts of volunteer leaders for various extension programs; monitors and maintains registration and budget information; creates program communications; and facilitates program logistics to ensure operational effectiveness.

• Support the logistics of the development, delivery, and execution of extension programs in areas of communication, enrollment, staffing, finance, event planning, and material development
• Manage registration data and processes; serve as an expert user of registration and event software
• Maintain and track budget; process expenditures; generate financial reports
• Coordinate and facilitate communication between extension teams including directors, educators, volunteers, and community/government partners
• Encourage enrollment in extension activities through various communication vehicles; create, review, and disseminate external communications including web content and newsletters to promote and represent the program to the public
• Maintain and track staff and volunteer certifications to ensure compliance with regulatory agencies and government sponsor requirements
• Manage, maintain, and verify, program data including certification, enrollment, safety, and financial information; submit data to reporting agencies
• Recommend and contribute to best practices and processes in order effectively deliver programs
• Assist in recruiting, training, and supervising volunteers/volunteer leaders for extension programs and activities

Level:

– Supervisor

Base Description:

– Supervises direct reports, but primarily completes activities, tasks, and/or projects of a functional nature.

Level Summary:

– Demonstrates appropriate knowledge to perform own work; spends majority of time on tasks related to own job responsibilities. Demonstrates baseline planning, organizing, directing, and facilitating skills. Reviews completed work of others to verify accuracy and quality. Follows recommended approaches to assigned work. Supervises assigned staff and coordinates routine work activities. Monitors employee interactions and facilitates a productive working environment. Communicates instructions and policies in a consistent, effective and timely manner. Identifies and addresses concerns appropriately. Makes recommendations for possible solutions.

Supervisory Responsibilities:

– Typically oversees at least 2 full–time direct reports or equivalent team of part–time and/or student workers (for Support track, performs work at Senior Support level or higher; for Professional track, performs work at the Advanced Professional level or higher)

Fiscal Responsibilities:

– May validate and pay invoices
– May monitor/track budgets for specific area and/or grant(s)

Problem Solving:

– Encounters generally routine problems with progressively more complex and/or varied problems
– Typically follows standard operating procedures to resolve problems
– May apply specialized knowledge and skills to resolve complex and/or varied problems
– Applies proven and tries new approaches when solving problems

Independence of Action:

– Works with minimal supervision on difficult work assignments, conferring with manager on unusual matters
– Follows precedents and procedures
– Organizes work of direct reports and may set priorities within general guidelines established by manager
– Reviews the work of others to verify accuracy, quality, and conformance to required procedures and special instructions

Communication and Collaboration:

– Communicates internally within working unit and the University
– Communicates with external audiences for scheduling/coordination
– May communicate with external audiences for business purposes
– Collaborates closely with team members; may interact with other staff outside of area
– Utilizes a communication style that is appropriate for a given situation
– Interprets and communicates information, ideas and instructions clearly and accurately both verbally and in written materials

• Comp Grade – 7
• Minimum – $46,400.00
• MidPoint – $56,800.00
• Maximum – $67,300.00