Penn State Job Catalog

The defined natural career progression within or between job profiles.

Promotion and Tenure

The Promotion and Tenure Coordinator facilitates faculty affairs processes for a college; manages review schedules; collaborates with faculty to execute the review process including gathering and preparing documents and facilitating timely submissions; and liaises with central University offices to ensure compliance with academic policies.

• Manage faculty affairs processes for a college including promotion and tenure, sabbatical leave, and non-tenure track promotions
• Establish schedules for the review process; facilitate committee meetings; manage submission timelines and ensure deadlines are met
• Gather, assemble, prepare, and upload documents including evaluator letters and dossiers
• Serve as a liaison with central University offices, review committees, Division heads, external reviewers, and faculty to coordinate and execute the review process
• Serve as college expert for review software and applications; maintain and organize information using online reviewing platforms
• Deliver training and workshops for staff, candidates, and committees on the promotion process; advise and consult departmental staff and faculty on best practices and procedures
• Oversee the process for fixed-term faculty reappointments; verify appointment information; maintain files; and generate reappointment letters
• Oversee the sabbatical leave process; facilitate the application process; distribute and track documents; review, edit, and submit sabbatical letters
• Manage non-tenure promotion process including collecting, reviewing, and editing materials
• Monitor, communicate, and interpret academic and administrative policies to ensure compliance

Level:

– Supervisor

Base Description:

– Supervises direct reports, but primarily completes activities, tasks, and/or projects of a functional nature.

Level Summary:

– Demonstrates appropriate knowledge to perform own work; spends majority of time on tasks related to own job responsibilities. Demonstrates baseline planning, organizing, directing, and facilitating skills. Reviews completed work of others to verify accuracy and quality. Follows recommended approaches to assigned work. Supervises assigned staff and coordinates routine work activities. Monitors employee interactions and facilitates a productive working environment. Communicates instructions and policies in a consistent, effective and timely manner. Identifies and addresses concerns appropriately. Makes recommendations for possible solutions.

Supervisory Responsibilities:

– Typically oversees at least 2 full–time direct reports or equivalent team of part–time and/or student workers (for Support track, performs work at Senior Support level or higher; for Professional track, performs work at the Advanced Professional level or higher)

Fiscal Responsibilities:

– May validate and pay invoices
– May monitor/track budgets for specific area and/or grant(s)

Problem Solving:

– Encounters generally routine problems with progressively more complex and/or varied problems
– Typically follows standard operating procedures to resolve problems
– May apply specialized knowledge and skills to resolve complex and/or varied problems
– Applies proven and tries new approaches when solving problems

Independence of Action:

– Works with minimal supervision on difficult work assignments, conferring with manager on unusual matters
– Follows precedents and procedures
– Organizes work of direct reports and may set priorities within general guidelines established by manager
– Reviews the work of others to verify accuracy, quality, and conformance to required procedures and special instructions

Communication and Collaboration:

– Communicates internally within working unit and the University
– Communicates with external audiences for scheduling/coordination
– May communicate with external audiences for business purposes
– Collaborates closely with team members; may interact with other staff outside of area
– Utilizes a communication style that is appropriate for a given situation
– Interprets and communicates information, ideas and instructions clearly and accurately both verbally and in written materials

• Comp Grade – 7
• Minimum – $46,400.00
• MidPoint – $56,800.00
• Maximum – $67,300.00