Penn State Job Catalog

Additional levels that exist for this job profile can be seen below.

The defined natural career progression within or between job profiles.

Museum Collection Management

The Museum Registrar provides collections management for all objects owned by the loaning museum, as well as those on loan to the museum. Registrar responsibilities include creating and maintaining manual and computerized information management systems for works of art, both objects owned by loaning museum and those on loan to the museum; providing collections management and registration support for loans entering and leaving the museum, and all exhibitions held in or organized by the museum; managing the rights and reproduction services, and providing administration for the registration department; serving as a member of the curatorial team reporting to the museum's director; working to accomplish the museum's mission and to support its strategic direction as set by the director and senior leadership of the university; maintaining and developing positive relationships with academic units and entities across campus and in the community, as well as with professional organizations.

• Direct all aspects of museum operations and provide leadership to ensure strategic goals are achieved
• Lead the operational functions of the museum including education, finance, exhibitions, personnel, collections, community engagement, visitor relations, development, marketing, programming, and revenue generation
• Create and maintain manual and computerized information management systems for works of art and objects owned by museum and those on loan to the museum
• Generate, compile, and maintain legal documents, histories of use, and physical histories of permanent collection objects
• Monitor legal and ethical implications and standard of care transactions
• Develop and administer museum budgets; analyze financial conditions and recommend changes as appropriate
• Curate exhibitions in area of expertise; serve as in-house curator for traveling exhibitions
• Work with museum director and curators in the creation and implementation of a collections management policy and a collection plan
• Oversee internal and external object movement including packing and shipping of collection and loan objects
• Work with University Risk Management Office to contract appropriate insurance coverage
• Direct the development of new exhibitions including research, content creation, vendor selection, and installation
• Negotiate agreements, including proper insurance, shipping arrangements, permissions regarding credits, copyright issues, and contract changes as needed
• Support the access and education of students, faculty, and community researchers
• May oversee lower-level staff

Level:

– Advanced Professional

Base Description:

– Completes activities, tasks, and/or projects of a functional nature.

Level Summary:

– Demonstrates proficient and comprehensive knowledge of defined skill areas/applications. Applies knowledge of principles, practices, and procedures of a particular field to decision-making and problem–solving. Works under minimum supervision on varied and sometimes difficult work assignments, conferring with supervisor or subject matter experts on unusual matters. May lead others or a team in completion of complex assignments. Interprets and communicates information clearly, accurately, and persuasively. Researches and tries new approaches when solving difficult or novel problems.

Supervisory Responsibilities:

– Indirect supervisor or mentor for other full–time employees
– May serve as direct supervisor for part–time, student, and/or temporary workers, volunteers, or a full–time employee

Fiscal Responsibilities:

– May validate and pay invoices
– May monitor/track budgets and funding

Problem Solving:

– Encounters generally routine problems with progressively more complex and/or varied problems
– Typically follows recommended course of action and procedures to resolve problems
– May apply specialized knowledge and skills to resolve complex and/or varied problems, with supervisor oversight
– Researches and tries new approaches when solving problems

Independence of Action:

– Works with minimal supervision on more difficult work assignments, conferring with supervisor on unusual matters
– Follows precedents and procedures
– May set priorities and organize work within general guidelines established by supervisor

Communication and Collaboration:

– Communicates internally and externally within working unit and the University
– May communicate with external audiences for business purposes
– Promotes open communication in a manner that builds relationships among team members
– Applies appropriate strategies for managing conflict; negotiate reasonable compromises; propose and evaluate possible solutions
– Interprets and communicates information, ideas and instructions clearly, accurately and persuasively both verbally and in written materials intended for distribution

• Comp Grade – 8
• Minimum – $51,000.00
• MidPoint – $62,500.00
• Maximum – $74,000.00