Penn State Job Catalog

The defined natural career progression within or between job profiles.

HR Data and Onboarding

The Human Resources (HR) Data and Onboarding Associate completes pre-employment activities and ensures timely and accurate processing of HR and payroll transactions within the University's human resources information system (HRIS), while contributing to a positive employee experience.

• Process Human Resources and Payroll transactions in the HRIS, including terminations, reappointments, job changes, compensation changes, one-time payments, contingent workers requests, supervisory organization changes, and background checks
• Facilitate employee lifecycle transactions such as transfers, career progressions, reclassifications, and salary adjustments
• Process University-wide continuing appointments for faculty, postdoctoral scholars/fellows, graduate students, and limited-term staff; complete data entry, form production and distribution, tracking, and files for system uploads; respond to inquiries from HR Consultants throughout appointment cycles
• Ensure all transactions are processed accurately and aligned with payroll deadlines
• Maintain specialized knowledge of processing requirements for various employee types and effectively communicate and respond to related Tier 2 inquiries as a subject-matter expert
• Support pre-employment and recertification activities by collecting and reviewing employment authorization documentation in the completion of Form I-9
• Respond to inquiries via case management system, email, and phone; ensure timely resolution and a positive customer service experience; track inquiries and document resolutions within the case management system
• Research and resolve moderately complex HR-related questions; escalate complex issues as appropriate
• Support assigned team projects by attending meetings, contributing ideas, and assisting with implementation
• Assist in developing and maintaining procedures, job aids, knowledge base articles, training resources, and process documentation
• Conduct audits to identify and resolve discrepancies or errors
• Ensure HR data integrity and adherence to University policies and regulatory requirements
• Partner with HR teams, Payroll, HR Technology, and other stakeholders to ensure smooth HR operations
• Participate in ongoing learning to stay current on HR policies, systems, and best practices
• Provide support in training new team members through knowledge sharing and role modeling
• Participate in continuous improvement initiatives to enhance HR service delivery
• May work closely with Payroll to ensure accurate and timely administration of pay practices; partner closely with Payroll, Benefits, and Unit HR on the resolution of complex transactional situations, often with pay implications
• May drive speed, quality control, accountability and operational discipline across all HR transactional workflows
• May establish audit protocols to ensure the quality and integrity of all HR transactions
• May supervise staff members, including hiring, development, and performance management

Level:

– Supervisor

Base Description:

– Supervises direct reports, but primarily completes activities, tasks, and/or projects of a functional nature.

Level Summary:

– Demonstrates appropriate knowledge to perform own work; spends majority of time on tasks related to own job responsibilities. Demonstrates baseline planning, organizing, directing, and facilitating skills. Reviews completed work of others to verify accuracy and quality. Follows recommended approaches to assigned work. Supervises assigned staff and coordinates routine work activities. Monitors employee interactions and facilitates a productive working environment. Communicates instructions and policies in a consistent, effective and timely manner. Identifies and addresses concerns appropriately. Makes recommendations for possible solutions.

Supervisory Responsibilities:

– Typically oversees at least 2 full–time direct reports or equivalent team of part–time and/or student workers (for Support track, performs work at Senior Support level or higher; for Professional track, performs work at the Advanced Professional level or higher)

Fiscal Responsibilities:

– May validate and pay invoices
– May monitor/track budgets for specific area and/or grant(s)

Problem Solving:

– Encounters generally routine problems with progressively more complex and/or varied problems
– Typically follows standard operating procedures to resolve problems
– May apply specialized knowledge and skills to resolve complex and/or varied problems
– Applies proven and tries new approaches when solving problems

Independence of Action:

– Works with minimal supervision on difficult work assignments, conferring with manager on unusual matters
– Follows precedents and procedures
– Organizes work of direct reports and may set priorities within general guidelines established by manager
– Reviews the work of others to verify accuracy, quality, and conformance to required procedures and special instructions

Communication and Collaboration:

– Communicates internally within working unit and the University
– Communicates with external audiences for scheduling/coordination
– May communicate with external audiences for business purposes
– Collaborates closely with team members; may interact with other staff outside of area
– Utilizes a communication style that is appropriate for a given situation
– Interprets and communicates information, ideas and instructions clearly and accurately both verbally and in written materials

• Comp Grade – 7
• Minimum – $46,400.00
• MidPoint – $56,800.00
• Maximum – $67,300.00