Penn State Job Catalog

Additional levels that exist for this job profile can be seen below.

The Campus Registrar leads the campus academic records function in cooperation with the campus administration and the office of the University Registrar. This position publishes the campus schedule of courses and assigns classroom space; develops the schedule by providing a point of review for problems and ensures resolution before publication; oversees student academic records actions; ensures grades are submitted in a timely and accurate manner; verifies eligibility for graduation; solves problems related to academic student records and procedures; provides data analysis to support academic and administrative decisions.

• Lead registration and scheduling activities for the Campus, determining and making appropriate adjustments as necessary
• Serve as the senior expert and consultant to top management officials on a variety of situations and issues related to records management
• Ensure adherence to unit, University, state and federal policies [e.g., Family Educational Rights and Privacy Act (FERPA)], and procedures and provide training regarding such policies and procedures
• Make recommendations for academic and administrative decisions based on data and analysis pulled from a variety of sources
• Administer and direct compliance of unit and University policies as they relate to records management
• Recommend changes to University policies, and procedures related to academic records
• Manage and address problem situations with students, faculty, and staff
• Direct assigned employees to ensure registrar processes are completed in an accurate and timely manner
• Participate in the development of a budget for the unit
• Authorize expenditures based on unit, University, and/or customer needs
• Develop and plan resource allocation and distribution for the unit, including staff, equipment, and other resources
• Oversee change management process when shifts in resource distribution have significant impact on the unit and/or the University
• Lead development of the unit’s strategic plan within assigned functional area
• Coordinate implementation of strategies where they impact other units or require cooperation with external entities
• Evaluate effectiveness of strategies and determine if outcomes are in alignment with University objectives
• Ensure appropriate application, implementation, monitoring, measurement, evaluation, analysis and adjustment occur within functional areas to ensure the quality standards are met
• May serve as the School Certifying Official, the primary point of contact for Department of Veterans Affairs (VA) education benefits; process and maintain VA certification operations in compliance with federal and university policies
• May supervise staff members, including hiring, development, and performance management

Level:

– Principal Professional

Base Description:

– Completes activities, tasks, and/or projects of a functional nature.

Level Summary:

– Displays mastery of defined skill areas/applications, principles, theories and practices. Evaluates and enhances existing practices. Recognizes emerging trends in area of expertise. Works independently on complex or strategic assignments. Directs and delegates appropriate tasks to others. Implements strategies to ensure achievement of initiatives. Prepares written and/or verbal presentations or proposals on complex issues and deliver to broad audiences. Identifies and implements innovative solutions to important, highly complex strategic and/or operational issues.

Supervisory Responsibilities:

– Indirect supervisor for other full–time employees
– May serve as direct supervisor for part–time, student, and/or temporary workers, volunteers, or a full–time employee

Fiscal Responsibilities:

– Validates and pays invoices
– Monitors and tracks budgets and funding
– May plan and forecast budgets

Problem Solving:

– Encounters complex and novel problems
– Applies policies, practices, specialized knowledge, and skills to resolve problems
– Understands benefits, limitations, and impact of potential solutions
– Anticipates potential problems and recommends possible solutions within general guidelines

Independence of Action:

– Works independently on complex or strategic assignments
– Uses existing practices as guidelines as well as working knowledge to determine specific work methods
– Carries out work activities independently, with supervisor available to resolve problems
– Reviews work of others to verify technical soundness

Communication and Collaboration:

– Communicates with both internal and external audiences
– Collaborates closely with team members and area leads across the University
– Prepares written and/or verbal presentations or proposals on complex issues and delivers to a broad variety of audiences
– Establishes and maintains networks to facilitate successful communication among units

• Comp Grade – 11
• Minimum – $68,200.00
• MidPoint – $85,200.00
• Maximum – $102,300.00