Penn State Job Catalog

Additional levels that exist for this job profile can be seen below.

The defined natural career progression within or between job profiles.

Facilities Planner/Scheduler

The Planner/Scheduler uses software platforms to communicate, delegate, update, track, shutdown, and schedule various items University-wide. Work includes project approvals/close outs, communication with customers, and interruption of utilities/building functions.

• Primary point of contact for maintaining the procedure manual and conducting training
• Process jobs in various software platforms
• Analyze data, update work orders, schedule, and plan events
• Review all shutdowns; communicate and coordinate with customers/department to minimize facility interruptions due to repairs, renovations, and construction projects
• Inform customers about special alerts, such as fire alarm testing, crane lifts, roadway closings, sidewalk closings, and taking parking spaces offline, along with other special events as they occur throughout the University
• Develop/maintain procedures for executing preventative maintenance contracts and the handling of all contractors as well as review procedure modifications
• Monitor agreements for compliance with contractual requirements
• Assist Procurement with contracts, addenda, and reference contracts verbiage as needed
• Correspond with vendors regarding performance, reporting, and invoicing
• Serve as liaison for a single point of contact for vendor
• May evaluate data records and files of work performed for cost and budgetary forecasting analysis
• May supervise staff members, including hiring, development, and performance management

Level:

– Intermediate Professional

Base Description:

– Completes activities, tasks, and/or projects of a functional nature.

Level Summary:

– Demonstrates ability to perform intermediate tasks in defined skill areas. Demonstrates intermediate knowledge of internal procedures. Works under general supervision, performing assignments that may be varied and sometimes difficult. Supports team decisions and follows through with team responsibilities. Interprets and communicates information clearly and accurately. Demonstrates intermediate problem–solving skills.

Supervisory Responsibilities:

– May serve as direct supervisor for part–time, student, and/or temporary workers or volunteers

Fiscal Responsibilities:

– May validate and pay invoices

Problem Solving:

– Encounters generally routine problems; occasionally faces more complex and/or varied problems
– Typically follows recommended course of action and procedures to resolve problems
– Applies knowledge of larger unit goals, priorities, and related procedures in determining course of action

Independence of Action:

– Work is generally monitored by supervisor
– Detailed instructions and procedures are generally provided
– Uses available guidelines to make appropriate adaptations to routine situations and refers other situations to supervisor

Communication and Collaboration:

– Communicates internally within working unit and/or the University
– May communicate with external audiences
– Collaborates closely with team members
– Interprets and communicates information, ideas and instructions clearly and accurately both verbally and in written materials intended for distribution

• Comp Grade – 6
• Minimum – $42,100.00
• MidPoint – $51,600.00
• Maximum – $61,000.00