Penn State Job Catalog

Additional levels that exist for this job profile can be seen below.

The defined natural career progression within or between job profiles.

Facilities Planner/Scheduler

The Planner/Scheduler uses software platforms to communicate, delegate, update, track, shutdown, and schedule various items University-wide. Work includes project approvals/close outs, communication with customers, and interruption of utilities/building functions.

• Primary point of contact for maintaining the procedure manual and conducting training
• Process jobs in various software platforms
• Analyze data, update work orders, schedule, and plan events
• Review all shutdowns; communicate and coordinate with customers/department to minimize facility interruptions due to repairs, renovations, and construction projects
• Inform customers about special alerts, such as fire alarm testing, crane lifts, roadway closings, sidewalk closings, and taking parking spaces offline, along with other special events as they occur throughout the University
• Develop/maintain procedures for executing preventative maintenance contracts and the handling of all contractors as well as review procedure modifications
• Monitor agreements for compliance with contractual requirements
• Assist Procurement with contracts, addenda, and reference contracts verbiage as needed
• Correspond with vendors regarding performance, reporting, and invoicing
• Serve as liaison for a single point of contact for vendor
• May evaluate data records and files of work performed for cost and budgetary forecasting analysis
• May supervise staff members, including hiring, development, and performance management

Level:

– Supervisor

Base Description:

– Supervises direct reports, but primarily completes activities, tasks, and/or projects of a functional nature.

Level Summary:

– Demonstrates appropriate knowledge to perform own work; spends majority of time on tasks related to own job responsibilities. Demonstrates baseline planning, organizing, directing, and facilitating skills. Reviews completed work of others to verify accuracy and quality. Follows recommended approaches to assigned work. Supervises assigned staff and coordinates routine work activities. Monitors employee interactions and facilitates a productive working environment. Communicates instructions and policies in a consistent, effective and timely manner. Identifies and addresses concerns appropriately. Makes recommendations for possible solutions.

Supervisory Responsibilities:

– Typically oversees at least 2 full–time direct reports or equivalent team of part–time and/or student workers (for Support track, performs work at Senior Support level or higher; for Professional track, performs work at the Advanced Professional level or higher)

Fiscal Responsibilities:

– May validate and pay invoices
– May monitor/track budgets for specific area and/or grant(s)

Problem Solving:

– Encounters generally routine problems with progressively more complex and/or varied problems
– Typically follows standard operating procedures to resolve problems
– May apply specialized knowledge and skills to resolve complex and/or varied problems
– Applies proven and tries new approaches when solving problems

Independence of Action:

– Works with minimal supervision on difficult work assignments, conferring with manager on unusual matters
– Follows precedents and procedures
– Organizes work of direct reports and may set priorities within general guidelines established by manager
– Reviews the work of others to verify accuracy, quality, and conformance to required procedures and special instructions

Communication and Collaboration:

– Communicates internally within working unit and the University
– Communicates with external audiences for scheduling/coordination
– May communicate with external audiences for business purposes
– Collaborates closely with team members; may interact with other staff outside of area
– Utilizes a communication style that is appropriate for a given situation
– Interprets and communicates information, ideas and instructions clearly and accurately both verbally and in written materials

• Comp Grade – 8
• Minimum – $51,000.00
• MidPoint – $62,500.00
• Maximum – $74,000.00