Penn State Job Catalog

Additional levels that exist for this job profile can be seen below.

The defined natural career progression within or between job profiles.

Facilities Planner/Scheduler

The Planner/Scheduler uses software platforms to communicate, delegate, update, track, shutdown, and schedule various items University-wide. Work includes project approvals/close outs, communication with customers, and interruption of utilities/building functions.

• Primary point of contact for maintaining the procedure manual and conducting training
• Process jobs in various software platforms
• Analyze data, update work orders, schedule, and plan events
• Review all shutdowns; communicate and coordinate with customers/department to minimize facility interruptions due to repairs, renovations, and construction projects
• Inform customers about special alerts, such as fire alarm testing, crane lifts, roadway closings, sidewalk closings, and taking parking spaces offline, along with other special events as they occur throughout the University
• Develop/maintain procedures for executing preventative maintenance contracts and the handling of all contractors as well as review procedure modifications
• Monitor agreements for compliance with contractual requirements
• Assist Procurement with contracts, addenda, and reference contracts verbiage as needed
• Correspond with vendors regarding performance, reporting, and invoicing
• Serve as liaison for a single point of contact for vendor
• May evaluate data records and files of work performed for cost and budgetary forecasting analysis
• May supervise staff members, including hiring, development, and performance management

Level:

– Senior Supervisor

Base Description:

– Supervises direct reports, but primarily completes activities, tasks, and/or projects of a functional nature.

Level Summary:

– Demonstrates comprehensive knowledge to perform own work; spends majority of time on tasks related to own job responsibilities. May demonstrate subject matter expertise. Demonstrates intermediate to advanced planning, organizing, directing, and facilitating skills. Demonstrates the ability to coach assigned employees. Assigns and reviews completed work to verify accuracy, quality, and adherence to professional standards. Trains, coaches, mentors, and motivates staff. Anticipates potential problems, issues, and opportunities; researches and recommends solutions within defined policies. May develop creative recommendations for solving problems.

Supervisory Responsibilities:

– Typically oversees at least 2 full–time direct reports or equivalent team of part–time and/or student workers (for Professional track, performs work at the Senior Professional level or higher)

Fiscal Responsibilities:

– May validate and pay invoices
– Monitors and tracks budgets for specific area and/or grant(s)
– May assist in planning and forecasting budgets

Problem Solving:

– Encounters moderately complex problems
– Applies general precedents and practices and specialized knowledge and skills to resolve problems
– Understands benefits, limitations and impact of potential solutions
– Anticipates potential problems and recommends possible solutions within general guidelines

Independence of Action:

– Works independently on moderately complex work assignments, reviews progress, and evaluates results
– Organizes work of direct reports and sets team priorities
– Reviews the work of others to verify accuracy, quality, and adherence to professional standards

Communication and Collaboration:

– Communicates internally within working unit and the University
– Communicates with external audiences for scheduling/coordination
– May communicate with external audiences for business purposes
– Collaborates closely with team members; may interact with other staff outside of area
– Utilizes a communication style that is appropriate for a given situation
– Interprets and communicates information, ideas and instructions clearly, accurately and persuasively both verbally and in written materials intended for distribution

• Comp Grade – 9
• Minimum – $56,200.00
• MidPoint – $68,800.00
• Maximum – $81,500.00