Penn State Job Catalog

Additional levels that exist for this job profile can be seen below.

The Human Resources (HR) Assistant supports the daily management of HR operations; administers various human resources programs and processes various forms using the human resources information system and customer relationship management systems; provides assistance and coordination for various human resources functions, including talent acquisition, training, onboarding payroll, and/or various programs for a college or unit.

• Process human resources forms (i.e., re-appointments, leaves, wage payroll, pay increases, etc.); enter information into human resources systems
• Assist employees with the completion of and human resources forms (e.g., I-9, W-4, etc.) in accordance with Federal/State laws and University policies
• Ensure that forms are processed in accordance with deadlines
• Answer general human resources inquiries and/or refer to HR Services
• May coordinate the hiring process, post job announcements and advertisements, coordinate interview materials, and prepare offer letters
• May assist with the onboarding process; maintain up-to-date records of actions, decisions, and timeframes
• Determine and advise on appropriate employee appointments
• May calculate eligibility requirements or verify eligibility data
• Enroll or remove individuals from various plans and programs
• Assist with various ongoing human resources-related projects
• Generate and review reports; update data/information and track changes
• May coordinate the work of others

Level:

– Intermediate Support

Base Description:

– Completes administrative activities and tasks of a technical or functional nature.

Level Summary:

– Demonstrates ability to perform intermediate tasks in defined skill areas. Demonstrates intermediate knowledge of internal procedures. Works under general supervision, performing assignments that may be varied and sometimes difficult. Supports team decisions and follows through with team responsibilities. Interprets and communicates information clearly and accurately. Demonstrates intermediate problem–solving skills.

Supervisory Responsibilities:

– May provide basic direction to lower level support staff

Fiscal Responsibilities:

– Handles routine financial transactions
– May validate and pay invoices

Problem Solving:

– Encounters generally routine problems; occasionally faces more complex and/or varied problems
– Typically follows recommended course of action and procedures to resolve problems
– Applies knowledge of institutional policies and procedures in determining course of action

Independence of Action:

– Work is generally monitored by supervisor
– Detailed instructions and procedures are generally provided
– Uses available guidelines to make appropriate adaptations to routine situations and refers other situations to supervisor

Communication and Collaboration:

– Communicates internally within working unit and/or the University
– May communicate with external audiences for scheduling/coordination
– Collaborates closely with team members
– Interprets and communicates information, ideas and instructions clearly and accurately both verbally and in written materials that may be intended for distribution

• Comp Grade – 5
• Minimum – $38,300.00
• MidPoint – $46,900.00
• Maximum – $55,500.00