Penn State Job Catalog

Additional levels that exist for this job profile can be seen below.

The Human Resources (HR) Assistant supports the daily management of HR operations; administers various human resources programs and processes various forms using the human resources information system and customer relationship management systems; provides assistance and coordination for various human resources functions, including talent acquisition, training, onboarding payroll, and/or various programs for a college or unit.

• Process human resources forms (i.e., re-appointments, leaves, wage payroll, pay increases, etc.); enter information into human resources systems
• Assist employees with the completion of and human resources forms (e.g., I-9, W-4, etc.) in accordance with Federal/State laws and University policies
• Ensure that forms are processed in accordance with deadlines
• Answer general human resources inquiries and/or refer to HR Services
• May coordinate the hiring process, post job announcements and advertisements, coordinate interview materials, and prepare offer letters
• May assist with the onboarding process; maintain up-to-date records of actions, decisions, and timeframes
• Determine and advise on appropriate employee appointments
• May calculate eligibility requirements or verify eligibility data
• Enroll or remove individuals from various plans and programs
• Assist with various ongoing human resources-related projects
• Generate and review reports; update data/information and track changes
• May coordinate the work of others

Level:

– Senior Support

Base Description:

– Completes administrative activities and tasks of a technical or functional nature.

Level Summary:

– Demonstrates proficient and comprehensive knowledge of defined skill areas. Applies knowledge of principles, practices, and procedures of a particular field to decision–making and problem–solving. Works under minimum supervision on varied and sometimes difficult work assignments, conferring with supervisor or subject matter experts on unusual matters. May lead others or a team in completion of complex assignments. Interprets and communicates information clearly, accurately, and persuasively. Researches and tries new approaches when solving difficult or novel problems.

Supervisory Responsibilities:

– May serve as lead support staff and/or provide basic direction to lower level support staff
– May serve as direct supervisor for part–time, student, and/or temporary workers or volunteers

Fiscal Responsibilities:

– Handles financial transactions
– May validate and pay invoices
– May monitor/track budgets for specific area and/or grant(s)

Problem Solving:

– Encounters generally routine problems; occasionally faces more complex and/or varied problems
– Typically follows recommended course of action and procedures to resolve problems
– May use experience to resolve more complex and/or varied problems, with supervisor oversight
– Demonstrates proficient and comprehensive knowledge of institutional policies and procedures in determining course of action

Independence of Action:

– Works with minimal supervision on more difficult work assignments, conferring with supervisor on unusual matters
– May set priorities and organize work within general guidelines established by supervisor

Communication and Collaboration:

– Communicates internally within working unit and/or the University
– May communicate with external audiences for scheduling/coordination
– Collaborates closely with team members; may interact with other staff outside of area
– Interprets and communicates information, ideas and instructions clearly and accurately both verbally and in written materials that may be intended for distribution

• Comp Grade – 6
• Minimum – $42,100.00
• MidPoint – $51,600.00
• Maximum – $61,000.00