Penn State Job Catalog

Additional levels that exist for this job profile can be seen below.

The defined natural career progression within or between job profiles.

Records Coordination

The Records Manager provides leadership, consultation, and expertise in managing University records in accordance with institutional policies and governmental regulations; advises executive leadership and administrators on records management procedures and initiatives; oversees records units and centers across the organization; and implements University-wide records training programs, assessment initiatives, and system integrations to ensure quality retention, retrieval, organization, and storage practices.

• Act as liaison between higher-level management and assigned employees
• Provide direction and oversight to Unit or University-wide records management activities
• Serve as technical expert on electronic and non-electronic records management issues
• Make recommendations that influence unit or University-wide policies, procedures, or programs related to records management
• Advise management teams, senior leadership, and the Office of General Counsel on adequacy of documentation, creation, and management of records, current and projected operational requirements, issues, and regulatory matters
• Participate in capital planning process for major information systems to ensure the records management function is represented
• Coordinate the development of Request for Proposal (RFP) by initiating requests for information
• Review RFPs to ensure appropriate level of specificity, accuracy, feasibility, and alignment with budget allocations, integration considerations, and/or other parameters
• Recommend strategies, especially where impact of strategy affects other departmental units, or requires cooperation with external entities
• Develop, evaluate, enhance, and/or implement quality improvement practices, processes, procedures
• Prepare and present briefings to higher level management officials on significant records management issues
• Manage/monitor various systems and collaborate directly with external vendors as needed
• Lead staff members, including hiring, development, and performance management

Level:

– Manager

Base Description:

– Manages direct reports where primary duty is the management of a working unit.

Level Summary:

– Demonstrates proficient ability in work design, project management, financial planning and development of goals for accomplishing unit assignments. Reviews and guides work to ensure conformity to policy and effective approaches. Evaluates employee performance and recommend development opportunities. Demonstrates ability to coach employees. Presents and communicates key university indicatives and connects it to unit contributions. Provides broad guidelines. Develops, evaluates, enhances, and/or implements quality improvement practices. Recommends innovative solutions.

Supervisory Responsibilities:

– Oversees a team (typically 4 or more; no fewer than 2) full
– time direct reports of individual contributors and/or first level supervisors.

Fiscal Responsibilities:

– Monitors and tracks department/area budget
– May plan, forecast, and/or assist in developing budgets
– May have final signature authority for specific area

Problem Solving:

– Encounters varied and complex problems
– Helps to develop creative and/or novel approaches to resolve problems that are difficult in nature but within limited scope
– Modifies, adapts, or refines guidelines if necessary to resolve issues or problems

Independence of Action:

– Works independently on complex or strategic assignments
– Uses existing practices and advanced working knowledge to determine appropriate work methods for the team
– Reviews completed work of others for conformity to policy, and effectiveness of approach
– Delegates advanced tasks to others

Communication and Collaboration:

– Communicates with both internal and external audiences
– Collaborates closely with team members and various areas across the University
– Prepares written and/or verbal presentations or proposals on complex issues and delivers to a broad variety of audiences
– Communicates key university initiatives and how unit’s work contributes to their achievement
– Presents ideas, concepts and instructions in a clear manner, and uses persuasion and negotiation to build consensus and cooperation
– Establishes and maintains networks to facilitate successful communication among units

• Comp Grade – 10
• Minimum – $61,800.00
• MidPoint – $75,700.00
• Maximum – $89,600.00