Penn State Job Catalog

Additional levels that exist for this job profile can be seen below.

The defined natural career progression within or between job profiles.

Records Coordination

The Records Manager provides leadership, consultation, and expertise in managing University records in accordance with institutional policies and governmental regulations; advises executive leadership and administrators on records management procedures and initiatives; oversees records units and centers across the organization; and implements University-wide records training programs, assessment initiatives, and system integrations to ensure quality retention, retrieval, organization, and storage practices.

• Act as liaison between higher-level management and assigned employees
• Provide direction and oversight to Unit or University-wide records management activities
• Serve as technical expert on electronic and non-electronic records management issues
• Make recommendations that influence unit or University-wide policies, procedures, or programs related to records management
• Advise management teams, senior leadership, and the Office of General Counsel on adequacy of documentation, creation, and management of records, current and projected operational requirements, issues, and regulatory matters
• Participate in capital planning process for major information systems to ensure the records management function is represented
• Coordinate the development of Request for Proposal (RFP) by initiating requests for information
• Review RFPs to ensure appropriate level of specificity, accuracy, feasibility, and alignment with budget allocations, integration considerations, and/or other parameters
• Recommend strategies, especially where impact of strategy affects other departmental units, or requires cooperation with external entities
• Develop, evaluate, enhance, and/or implement quality improvement practices, processes, procedures
• Prepare and present briefings to higher level management officials on significant records management issues
• Manage/monitor various systems and collaborate directly with external vendors as needed
• Lead staff members, including hiring, development, and performance management

Level:

– Senior Manager

Base Description:

– Manages direct reports where primary duty is the management of a working unit.

Level Summary:

– Demonstrates advanced skills in critical functions related to unit's success. Demonstrates advanced knowledge of emerging technologies and processes. Monitors completed work of others to ensure effectiveness and adherence to requirements. Sets clear expectations and holds team accountable. Establishes a shared team/unit vision. Demonstrates ability to evaluate and enhance team/unit practices that promote a strong commitment to inclusionary practices. Coaches others using appropriate strategies. Demonstrates diplomacy. Demonstrates ability to serve as liaison between senior-level management and staff. Resolves complex, controversial, or unprecedented issues and problems.

Supervisory Responsibilities:

– Oversees large team or teams of individual contributors and/or supervisors/managers
– Leads a department or functional area

Fiscal Responsibilities:

– Monitors and tracks large budgets
– Plans, forecasts, and/or develops budgets
– May approve budgets for specific area
– Typically has final signature authority for specific area

Problem Solving:

– Encounters highly varied and complex problems that impacts the team and possibly the unit
– Develops creative and/or novel approaches to resolve problems that are difficult in nature
– Independently resolves complex and/or unprecedented issues and problems

Independence of Action:

– Work results are not clearly defined
– Generally sets own goals and determines how to accomplish results with few or no guidelines to follow
– Monitors completed work of others to ensure soundness of approach, effectiveness of meeting requirements, the feasibility of recommendations and adherences to requirements
– Delegates more advanced tasks to others

Communication and Collaboration:

– Communicates with both internal and external audiences
– Collaborates closely with team members and various areas across the University
– Fosters collaboration between units and engages others' coordinated efforts to reach desired outcomes with broad scope

• Comp Grade – 11
• Minimum – $68,200.00
• MidPoint – $85,200.00
• Maximum – $102,300.00