Penn State Job Catalog

Additional levels that exist for this job profile can be seen below.
Missing levels within the leveling matrix can be added based on business need.

The defined natural career progression within or between job profiles.

Facilities Representative

A Facilities Representative primarily serves as a liaison for facilities related issues and is often the primary point of contact for unit personnel and other customers within the assigned facility or facilities; is responsible for investigating or coordinating responses for facilities problems, complaints, emergencies, special events or other facility issues or operations. The Facilities Representative serves the assigned area for ongoing/standing University-wide initiatives and committees (i.e., parking, safety, etc.); coordinates facility planning initiatives (space usage, maintenance, alterations, or new construction), including developing budgets, project support and management, purchasing fixtures, furniture or equipment and maintaining records, data or other relevant files associated with these activities. They may oversee physical inventories of capital equipment, may act as the contact for safety related issues, or act as the facilities safety officer, and coordinate facility access and security issues; acts as facilities liaison with University officials and offices (EHS, OPP, Risk, Procurement, etc.) and external agencies (i.e., regulatory, L&I, OSHA, CDC, DHS).

• Serve as primary point of contact or liaison with OPP for facilities maintenance, repairs, and alterations; monitor charges and work performed; investigate and report building problems; direct emergency maintenance repairs
• Coordinate the development of renovation and new construction projects including: routine and new project requests to OPP, communicating with project contacts and users, defining the scope of new projects and resolving project budget issues
• Identify needs and seek funding from OPP for preventive maintenance, routine and major maintenance, energy/utility conservation and environmental compliance issues; assist with development of facilities renewal program
• Maintain awareness of and ensure compliance with applicable University, government and regulatory requirements; may serve as liaison with external agencies
• Assist with selecting and coordinating internal and external engineering and architectural resources and other professionals for projects
• Control receiving, inventory and proper usage of various types of equipment and inventory
• Plan, develop and monitor assigned budget(s); participate in regularly scheduled reviews as requested; recommend/approve all documents for payment
• Serve as department/college/unit representative on ongoing initiatives and committees; may serve as University representative as necessary
• May act as safety officer and could include communicating safety policies or initiatives, daily decisions on hazardous and/or infectious waste management, and storage and disposal; make recommendations and implement changes to improve
• Evaluate proposed changes/enhancements to new/existing continuous quality improvement practices; approve/implement as appropriate
• Hire, train, supervise and evaluate assigned staff and technical-service employees

Level:

– Principal Professional

Base Description:

– Completes activities, tasks, and/or projects of a functional nature.

Level Summary:

– Displays mastery of defined skill areas/applications, principles, theories and practices. Evaluates and enhances existing practices. Recognizes emerging trends in area of expertise. Works independently on complex or strategic assignments. Directs and delegates appropriate tasks to others. Implements strategies to ensure achievement of initiatives. Prepares written and/or verbal presentations or proposals on complex issues and deliver to broad audiences. Identifies and implements innovative solutions to important, highly complex strategic and/or operational issues.

Supervisory Responsibilities:

– Indirect supervisor for other full–time employees
– May serve as direct supervisor for part–time, student, and/or temporary workers, volunteers, or a full–time employee

Fiscal Responsibilities:

– Validates and pays invoices
– Monitors and tracks budgets and funding
– May plan and forecast budgets

Problem Solving:

– Encounters complex and novel problems
– Applies policies, practices, specialized knowledge, and skills to resolve problems
– Understands benefits, limitations, and impact of potential solutions
– Anticipates potential problems and recommends possible solutions within general guidelines

Independence of Action:

– Works independently on complex or strategic assignments
– Uses existing practices as guidelines as well as working knowledge to determine specific work methods
– Carries out work activities independently, with supervisor available to resolve problems
– Reviews work of others to verify technical soundness

Communication and Collaboration:

– Communicates with both internal and external audiences
– Collaborates closely with team members and area leads across the University
– Prepares written and/or verbal presentations or proposals on complex issues and delivers to a broad variety of audiences
– Establishes and maintains networks to facilitate successful communication among units

• Comp Grade – 12
• Minimum – $81,312.00
• MidPoint – $101,664.00
• Maximum – $122,016.00

• Conflict Resolution
• Consulting
• Crisis management
• Project Management
• Regulatory compliance
• Risk analysis
• Safety management
• Stakeholder engagement