Penn State Job Catalog

Additional levels that exist for this job profile can be seen below.
Missing levels within the leveling matrix can be added based on business need.

The defined natural career progression within or between job profiles.

Athletic Facilities

The Athletic Facilities and Events Specialist plans and coordinates logistics for Division I intercollegiate sport events; provides direction for game-day operations, staffing, facilities, and equipment operations; oversees scheduling, communications, marketing, and external vendor coordination; manages facility operations to ensure that facilities are prepared to host events while adhering to University and conference standards; works closely with various university departments, coaches, and student-athletes to create a positive and engaging experience for attendees, participants, and the campus community.

• Provide direction and oversight of events for assigned sports including home games, tournaments, special events, and seasonal competitions; prepare event timelines and schedules; facilitate hospitality logistics; ensure the preparation of the game space; communicate with officials, conference staff, and vendors; promote events and engage the University community; manage staffing requests and resource allocation; identify and mitigate game day or event issues
• Collaborate with coaches, teams, and athletic department staff to coordinate event logistics; effectively communicate event plans with all parties to ensure smooth workflows; coordinate with internal marketing, ticketing, parking, video teams, media, and external vendors to promote and execute event plans
• Monitor and implement communication procedures for game days, including fan communication systems and incident management systems
• Manage equipment rooms including inventory and quality control; determine apparel and equipment needs; oversee equipment repair and alteration; evaluate equipment options from vendors, negotiate prices, and make purchasing recommendations; establish systems for the distribution and retrieval of gear; comply with NCAA rules regarding issuance of apparel
• Uphold athletic equipment to NOCSAE (National Operating Committee for Safety in Athletic Equipment) and NAERA (National Athletic Equipment Reconditioner Association) standards; ensure all protective equipment is properly certified
• Oversee the usage and resources of athletic facilities including event schedule coordination, crowd control and parking plans, building access, safety procedures, communication with user groups, event sales, and vendor coordination; ensure that facilities meet University and conference standards for hosting events; coordinate with technical staff, janitorial staff, and grounds crew to ensure that facilities are ready for events, tournaments, practices, and clinics; meet with customers to identify and accommodate event requests
• Develop relationships with entities including law enforcement, public safety units, and emergency management units to execute protocols and ensure event safety; collaborate with local government groups and agencies to ensure seamless event operations and to ensure compliance with community ordinances
• Hold operations meetings to ensure all participants, staff, and volunteers understand protocols, policies, and plans for upcoming events; train and manage part-time athletic staff in support of event operations
• Manage, plan, prepare, and monitor budget for assigned sport; estimate costs; allocate resources; prepare financial reports; manage wage payroll and payments for vendors and officials
• Prepare, review, and interpret contracts related to equipment, apparel, association bids, and vendor goods and services; ensure adherence to contract requirements
• May supervise staff members, including hiring, development, and performance management

Level:

– Senior Supervisor

Base Description:

– Supervises direct reports, but primarily completes activities, tasks, and/or projects of a functional nature.

Level Summary:

– Demonstrates comprehensive knowledge to perform own work; spends majority of time on tasks related to own job responsibilities. May demonstrate subject matter expertise. Demonstrates intermediate to advanced planning, organizing, directing, and facilitating skills. Demonstrates the ability to coach assigned employees. Assigns and reviews completed work to verify accuracy, quality, and adherence to professional standards. Trains, coaches, mentors, and motivates staff. Anticipates potential problems, issues, and opportunities; researches and recommends solutions within defined policies. May develop creative recommendations for solving problems.

Supervisory Responsibilities:

– Typically oversees at least 2 full–time direct reports or equivalent team of part–time and/or student workers (for Professional track, performs work at the Senior Professional level or higher)

Fiscal Responsibilities:

– May validate and pay invoices
– Monitors and tracks budgets for specific area and/or grant(s)
– May assist in planning and forecasting budgets

Problem Solving:

– Encounters moderately complex problems
– Applies general precedents and practices and specialized knowledge and skills to resolve problems
– Understands benefits, limitations and impact of potential solutions
– Anticipates potential problems and recommends possible solutions within general guidelines

Independence of Action:

– Works independently on moderately complex work assignments, reviews progress, and evaluates results
– Organizes work of direct reports and sets team priorities
– Reviews the work of others to verify accuracy, quality, and adherence to professional standards

Communication and Collaboration:

– Communicates internally within working unit and the University
– Communicates with external audiences for scheduling/coordination
– May communicate with external audiences for business purposes
– Collaborates closely with team members; may interact with other staff outside of area
– Utilizes a communication style that is appropriate for a given situation
– Interprets and communicates information, ideas and instructions clearly, accurately and persuasively both verbally and in written materials intended for distribution

• Comp Grade – 11
• Minimum – $68,200.00
• MidPoint – $85,200.00
• Maximum – $102,300.00

• Cross-Functional Coordination
• Facilities management
• Operations management
• Policy implementation
• Procedure development
• Project Management
• Regulatory compliance
• Risk Management
• Scheduling
• Strategic Planning