Penn State Job Catalog

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The defined natural career progression within or between job profiles.

Accounting

Accounting Support

The Accounting Associate supports the financial operations of the University by performing a variety of accounting tasks with accuracy and attention to detail; is responsible for maintaining and updating financial records, processing invoices, assisting with billing functions, and generating financial reports; verifies, reconciles, and corrects financial data to ensure compliance with University policies and applicable accounting standards; serves as a point of contact for internal and external stakeholders, providing guidance and support on accounting-related inquiries and procedures.

• Review accounting records for accuracy, completeness, and proper classification and coding of income and expenditures
• Identify accounting discrepancies; make necessary corrections and update financial databases accordingly
• Analyze and approve journal entries in accordance with established financial policies and procedures
• Coordinate with suppliers, departments, and other stakeholders to resolve billing issues, reconcile statements, and provide payment documentation or clarification
• Compile and organize financial data to support the preparation of reports for both internal use and external reporting requirements
• Monitor compliance with applicable financial recording standards, University policies, and accounting best practices
• Enter, retrieve, and maintain accurate financial information using computerized accounting software systems
• Support the generation of billing documents and coordination of financial mailings, as needed
• Provide general guidance to departments and customers regarding accounting policies and procedures
• May supervise and train assigned staff, and provide input to their performance evaluation

Level:

– Support

Base Description:

– Completes administrative activities and tasks of a technical or functional nature.

Level Summary:

– Demonstrates baseline working knowledge of routine tasks. Follows the standard principles and practices. Acts under direct and frequent supervision using established procedures with detailed instructions. Participates as a team member and actively contributes to completion of team goals. Clearly communicates information.

Supervisory Responsibilities:

– None

Fiscal Responsibilities:

– Typically none
– May handle routine financial transactions

Problem Solving:

– Encounters routine problems
– Follows recommended course of action and procedures to resolve problems
– Demonstrates working knowledge of institutional policies and procedures

Independence of Action:

– Work is closely monitored by supervisor
– Detailed instructions and procedures are provided
– Applies standard operating procedures with limited guidelines for deviation

Communication and Collaboration:

– Communicates mostly internally within working unit
– May communicate with external audiences for scheduling/coordination
– Collaborates closely with team members
– Clearly communicates information, ideas, or instructions verbally and in writing

• Comp Grade – 4
• Minimum – $34,800.00
• MidPoint – $42,600.00
• Maximum – $50,500.00

• Attention To Detail
• Business acumen
• Customer Service
• Data Analysis
• Data entry
• Document management
• Financial analysis
• Office administration

• General Equivalency Diploma (GED)
• High School (HS)