Penn State Job Catalog

Additional levels that exist for this job profile can be seen below.
Missing levels within the leveling matrix can be added based on business need.

The Facilities and Strategic Programs Manager provides leadership and strategic direction for financial planning, deferred maintenance management, business intelligence, and enterprise asset management systems supporting University facilities; is responsible for aligning data, financial strategy, and asset management practices to support informed decision-making, optimize resource allocation, and advance the University's long-term facilities and capital planning objectives; collaborates across organizational units to ensure that maintenance, capital investment, and operational strategies are data-driven, financially sound, and aligned with institutional priorities.

• Provide strategic fiscal oversight across multiple cost centers; develop budget forecasts, monitor expenditures, and ensure compliance with University and departmental financial policies
• Analyze spending trends and proactively identify cost-saving opportunities, while mitigating budget risks and overruns
• Partner with Project Managers and Project Coordinators to prioritize projects using data-driven criteria such as facility condition, operational risk, and return on investment
• Lead issue resolution across project lifecycles to ensure initiatives are completed on schedule, within budget, and aligned with operational and institutional goals
• Support integration of financial data into enterprise reporting tools to enhance transparency and executive decision-making
• Manage and maintain comprehensive deferred maintenance data for University facilities, ensuring accuracy and consistency across systems
• Collaborate with internal stakeholders and external consultants to develop cost estimates that inform strategic planning and budget development
• Analyze trends and performance metrics to produce actionable insights, reports, and dashboards for facilities leadership, project managers, and capital planners
• Serve as a key contributor to the University's capital planning process through data-driven recommendations and analysis
• Lead cross-functional asset management teams to translate data insights into long-term maintenance and investment strategies
• Develop, manage, and publish business intelligence reports, dashboards, metrics, and key performance indicators (KPIs)
• Respond to stakeholder reporting requests and deliver timely, accurate, and actionable insights
• Advance data visualization and analytics capabilities to support operational performance and strategic planning
• Support and enhance enterprise asset management (EAM) applications and their business use across Facilities Operations
• Facilitate system configuration, enhancements, and optimization efforts, emphasizing process improvement where appropriate
• Participate in application governance and business process improvement initiatives to ensure systems align with operational needs
• Lead the Strategic Programs team by setting goals, establishing processes, and evaluating performance to drive operational excellence
• Foster an inclusive, high-performing culture through coaching, mentoring, and professional development
• Manage departmental budgets and align resources with strategic priorities
• Collaborate with cross-functional partners to align team objectives with broader organizational goals
• Partner with internal units to develop and improve business processes across facilities and asset management functions

Level:

– Senior Manager

Base Description:

– Manages direct reports where primary duty is the management of a working unit.

Level Summary:

– Demonstrates advanced skills in critical functions related to unit's success. Demonstrates advanced knowledge of emerging technologies and processes. Monitors completed work of others to ensure effectiveness and adherence to requirements. Sets clear expectations and holds team accountable. Establishes a shared team/unit vision. Demonstrates ability to evaluate and enhance team/unit practices that promote a strong commitment to inclusionary practices. Coaches others using appropriate strategies. Demonstrates diplomacy. Demonstrates ability to serve as liaison between senior-level management and staff. Resolves complex, controversial, or unprecedented issues and problems.

Supervisory Responsibilities:

– Oversees large team or teams of individual contributors and/or supervisors/managers
– Leads a department or functional area

Fiscal Responsibilities:

– Monitors and tracks large budgets
– Plans, forecasts, and/or develops budgets
– May approve budgets for specific area
– Typically has final signature authority for specific area

Problem Solving:

– Encounters highly varied and complex problems that impacts the team and possibly the unit
– Develops creative and/or novel approaches to resolve problems that are difficult in nature
– Independently resolves complex and/or unprecedented issues and problems

Independence of Action:

– Work results are not clearly defined
– Generally sets own goals and determines how to accomplish results with few or no guidelines to follow
– Monitors completed work of others to ensure soundness of approach, effectiveness of meeting requirements, the feasibility of recommendations and adherences to requirements
– Delegates more advanced tasks to others

Communication and Collaboration:

– Communicates with both internal and external audiences
– Collaborates closely with team members and various areas across the University
– Fosters collaboration between units and engages others' coordinated efforts to reach desired outcomes with broad scope

• Comp Grade – 15
• Minimum – $115,860.00
• MidPoint – $144,804.00
• Maximum – $173,844.00