Penn State Job Catalog

Additional levels that exist for this job profile can be seen below.

The defined natural career progression within or between job profiles.

Asset Management

Asset Management Specialists monitor accountability for capital plant assets including land, buildings, improvements other than buildings (infrastructure) and equipment. Responsibilities include tagging; conducting physical inventories; maintaining electronic inventories; recording transactions; preparing and submitting reports; liaising with government personnel and property auditors. Asset Monitoring Associates may also conduct training and perform clerical/administrative/budgeting tasks.

• Verify statutory, regulatory, and University policy requirement compliance for accountability records related to land, buildings, improvements (roads, parking, sidewalks, and other infrastructure), movable and fixed equipment
• Identify, monitor, and ensure proper tagging of capital assets; analyze purchase orders, gifts, internal transfers, general services and purchase card transactions; record transactions into electronic database and onto property control forms
• Verify equipment ownership—University, government, sponsor, or leased/loaned; ensure written approval is acquired to transfer, loan out, upgrade, disassemble, dispose, destroy, trade-in or sell government owned/sponsored equipment
• Process and maintain fabrication requests; verify source documents; create approval correspondence; tag as appropriate; update electronic database as required
• Conduct periodic physical inventories; make corrections to inventory reports; update tags and electronic database; notify appropriate personnel of discrepancies; follow-up as needed
• Conduct periodic or upon request internal audits; identify shortfalls and provide resolutions to facilitate compliance
• Act as liaison to government personnel and property auditors
• Keep abreast of statutory and regulatory changes; assist with updating University policy; make appropriate notifications
• Develop, plan, and organize training programs; provide virtual or in-person training
• Perform clerical, administrative, and budgeting support duties
• May supervise staff members, including hiring, development, and performance management

Level:

– Supervisor

Base Description:

– Supervises direct reports, but primarily completes activities, tasks, and/or projects of a functional nature.

Level Summary:

– Demonstrates appropriate knowledge to perform own work; spends majority of time on tasks related to own job responsibilities. Demonstrates baseline planning, organizing, directing, and facilitating skills. Reviews completed work of others to verify accuracy and quality. Follows recommended approaches to assigned work. Supervises assigned staff and coordinates routine work activities. Monitors employee interactions and facilitates a productive working environment. Communicates instructions and policies in a consistent, effective and timely manner. Identifies and addresses concerns appropriately. Makes recommendations for possible solutions.

Supervisory Responsibilities:

– Typically oversees at least 2 full–time direct reports or equivalent team of part–time and/or student workers (for Support track, performs work at Senior Support level or higher; for Professional track, performs work at the Advanced Professional level or higher)

Fiscal Responsibilities:

– May validate and pay invoices
– May monitor/track budgets for specific area and/or grant(s)

Problem Solving:

– Encounters generally routine problems with progressively more complex and/or varied problems
– Typically follows standard operating procedures to resolve problems
– May apply specialized knowledge and skills to resolve complex and/or varied problems
– Applies proven and tries new approaches when solving problems

Independence of Action:

– Works with minimal supervision on difficult work assignments, conferring with manager on unusual matters
– Follows precedents and procedures
– Organizes work of direct reports and may set priorities within general guidelines established by manager
– Reviews the work of others to verify accuracy, quality, and conformance to required procedures and special instructions

Communication and Collaboration:

– Communicates internally within working unit and the University
– Communicates with external audiences for scheduling/coordination
– May communicate with external audiences for business purposes
– Collaborates closely with team members; may interact with other staff outside of area
– Utilizes a communication style that is appropriate for a given situation
– Interprets and communicates information, ideas and instructions clearly and accurately both verbally and in written materials

• Comp Grade – 7
• Minimum – $46,400.00
• MidPoint – $56,800.00
• Maximum – $67,300.00