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Management Professional Supervisory
Airport Auxiliary and Business Services Event Management Housing and Food Services Inventory and Asset Management Transportation Services
Management Professional Supervisory
Penn State Job Catalog
Asset Management Specialist – Intermediate Professional (PSU0351)
Job Summary
Asset Management Specialists monitor accountability for capital plant assets including land, buildings, improvements other than buildings (infrastructure) and equipment. Responsibilities include tagging; conducting physical inventories; maintaining electronic inventories; recording transactions; preparing and submitting reports; liaising with government personnel and property auditors. Asset Monitoring Associates may also conduct training and perform clerical/administrative/budgeting tasks.
Representative Duties
- Verify statutory, regulatory, and University policy requirement compliance for accountability records related to land, buildings, improvements (roads, parking, sidewalks, and other infrastructure), movable and fixed equipment
- Identify, monitor, and ensure proper tagging of capital assets; analyze purchase orders, gifts, internal transfers, general services and purchase card transactions; record transactions into electronic database and onto property control forms
- Verify equipment ownership—University, government, sponsor, or leased/loaned; ensure written approval is acquired to transfer, loan out, upgrade, disassemble, dispose, destroy, trade-in or sell government owned/sponsored equipment
- Process and maintain fabrication requests; verify source documents; create approval correspondence; tag as appropriate; update electronic database as required
- Conduct periodic physical inventories; make corrections to inventory reports; update tags and electronic database; notify appropriate personnel of discrepancies; follow-up as needed
- Conduct periodic or upon request internal audits; identify shortfalls and provide resolutions to facilitate compliance
- Act as liaison to government personnel and property auditors
- Keep abreast of statutory and regulatory changes; assist with updating University policy; make appropriate notifications
- Develop, plan, and organize training programs; provide virtual or in-person training
- Perform clerical, administrative, and budgeting support duties
- May supervise staff members, including hiring, development, and performance management
Level Matrix
- Level:
- – Intermediate Professional
- Base Description:
- – Completes activities, tasks, and/or projects of a functional nature.
- Level Summary:
- – Demonstrates ability to perform intermediate tasks in defined skill areas. Demonstrates intermediate knowledge of internal procedures. Works under general supervision, performing assignments that may be varied and sometimes difficult. Supports team decisions and follows through with team responsibilities. Interprets and communicates information clearly and accurately. Demonstrates intermediate problem–solving skills.
- Supervisory Responsibilities:
-
– May serve as direct supervisor for part–time, student, and/or temporary workers or volunteers
- Fiscal Responsibilities:
-
– May validate and pay invoices
- Problem Solving:
-
– Encounters generally routine problems; occasionally faces more complex and/or varied problems
– Typically follows recommended course of action and procedures to resolve problems
– Applies knowledge of larger unit goals, priorities, and related procedures in determining course of action
- Independence of Action:
-
– Work is generally monitored by supervisor
– Detailed instructions and procedures are generally provided
– Uses available guidelines to make appropriate adaptations to routine situations and refers other situations to supervisor
- Communication and Collaboration:
-
– Communicates internally within working unit and/or the University
– May communicate with external audiences
– Collaborates closely with team members
– Interprets and communicates information, ideas and instructions clearly and accurately both verbally and in written materials intended for distribution
Salary Structure
- Comp Grade – 6
- Minimum – $42,100.00
- MidPoint – $51,600.00
- Maximum – $61,000.00
FLSA Exemption Status
Non-Exempt
Minimum Education
Associate's Degree
Minimum Experience
2+ years of relevant experience
Equivalency
Or an equivalent combination of education and experience