Penn State Job Catalog

Additional levels that exist for this job profile can be seen below.

The defined natural career progression within or between job profiles.

Asset Management

Asset Management Specialists monitor accountability for capital assets including land, buildings, improvements other than buildings (infrastructure), and equipment. Responsibilities include tagging, conducting physical inventories. maintaining electronic inventories. recording transactions, preparing and submitting reports, and liaising with government personnel and property auditors.

• Verify statutory, regulatory, and University policy requirement compliance for accountability records related to land, buildings, improvements (roads, parking, sidewalks, and other infrastructure), and movable and fixed equipment
• Identify, monitor, and ensure proper tagging of capital assets; analyze purchase orders, gifts, internal transfers, general services, and purchase card transactions; record transactions into electronic database and onto property control forms
• Verify equipment ownership, including University, government, sponsor, or leased/loaned; ensure written approval is acquired to transfer, loan out, upgrade, disassemble, dispose, destroy, trade-in or sell government owned/sponsored equipment
• Process and maintain fabrication requests, verify source documents, and create approval correspondence; tag as appropriate and update electronic database as required
• Conduct periodic physical inventories; make corrections to inventory reports; update tags and electronic database; notify appropriate personnel of discrepancies; follow-up as needed
• Conduct periodic or upon request internal audits; identify shortfalls and provide resolutions to facilitate compliance
• Serve as liaison to government personnel and property auditors
• Keep abreast of statutory and regulatory changes; assist with updating University policy; make appropriate notifications
• May develop, plan, and organize training programs; provide virtual or in-person training
• May supervise staff members, including hiring, development, and performance management

Level:

– Advanced Professional

Base Description:

– Completes activities, tasks, and/or projects of a functional nature.

Level Summary:

– Demonstrates proficient and comprehensive knowledge of defined skill areas/applications. Applies knowledge of principles, practices, and procedures of a particular field to decision-making and problem–solving. Works under minimum supervision on varied and sometimes difficult work assignments, conferring with supervisor or subject matter experts on unusual matters. May lead others or a team in completion of complex assignments. Interprets and communicates information clearly, accurately, and persuasively. Researches and tries new approaches when solving difficult or novel problems.

Supervisory Responsibilities:

– Indirect supervisor or mentor for other full–time employees
– May serve as direct supervisor for part–time, student, and/or temporary workers, volunteers, or a full–time employee

Fiscal Responsibilities:

– May validate and pay invoices
– May monitor/track budgets and funding

Problem Solving:

– Encounters generally routine problems with progressively more complex and/or varied problems
– Typically follows recommended course of action and procedures to resolve problems
– May apply specialized knowledge and skills to resolve complex and/or varied problems, with supervisor oversight
– Researches and tries new approaches when solving problems

Independence of Action:

– Works with minimal supervision on more difficult work assignments, conferring with supervisor on unusual matters
– Follows precedents and procedures
– May set priorities and organize work within general guidelines established by supervisor

Communication and Collaboration:

– Communicates internally and externally within working unit and the University
– May communicate with external audiences for business purposes
– Promotes open communication in a manner that builds relationships among team members
– Applies appropriate strategies for managing conflict; negotiate reasonable compromises; propose and evaluate possible solutions
– Interprets and communicates information, ideas and instructions clearly, accurately and persuasively both verbally and in written materials intended for distribution

• Comp Grade – 7
• Minimum – $46,400.00
• MidPoint – $56,800.00
• Maximum – $67,300.00

• Asset management
• Auditing
• Forecasting
• Inventory management
• Office administration
• Operations management
• Policy implementation
• Presentation Skills
• Project Management
• Report writing
• Training needs analysis
• Transaction management