Penn State Job Catalog

Additional levels that exist for this job profile can be seen below.

The defined natural career progression within or between job profiles.

Facilities Compliance

Facilities Compliance Specialists track, monitor, and ensure University compliance with architectural, environmental, engineering, and other facility-related regulations and guidelines. Responsibilities include researching and communicating regulatory requirements to stakeholders; investigating and resolving compliance issues; functioning as liaison to external agencies; preparing reports; managing documentation/databases; updating policies, procedures, and internal controls; conducting training.

• Research architectural, environmental, engineering, and other facilities-related regulatory mandates and guidelines; assess University facility operation and construction project impact; communicate information, provide advice, coordinate compliance; submit required reports
• Conduct on-site compliance inspections; collect and review data; identify deficiencies; recommend changes, corrective actions, proposed solutions; prepare reports; monitor and follow-up as needed
• Prepare University personnel for external facility compliance audits; conduct pre-audit inspections; function as liaison to external agencies; facilitate University response
• Maintain and manage documentation and databases such those related to construction codes, construction drawings, building applications and permits, variance submissions, occupancy certificates, greenhouse gases, water and air quality, compliance inquiry and violation reports
• Keep abreast of regulatory requirements and emerging sustainability and industry trends; disseminate information to relevant parties including project managers, coordinators, contractors, architects, engineers, etc.; update policies, procedures, and internal controls
• Develop, implement, and conduct education and training programs
• May supervise staff members, including hiring, development, and performance management

Level:

– Supervisor

Base Description:

– Supervises direct reports, but primarily completes activities, tasks, and/or projects of a functional nature.

Level Summary:

– Demonstrates appropriate knowledge to perform own work; spends majority of time on tasks related to own job responsibilities. Demonstrates baseline planning, organizing, directing, and facilitating skills. Reviews completed work of others to verify accuracy and quality. Follows recommended approaches to assigned work. Supervises assigned staff and coordinates routine work activities. Monitors employee interactions and facilitates a productive working environment. Communicates instructions and policies in a consistent, effective and timely manner. Identifies and addresses concerns appropriately. Makes recommendations for possible solutions.

Supervisory Responsibilities:

– Typically oversees at least 2 full–time direct reports or equivalent team of part–time and/or student workers (for Support track, performs work at Senior Support level or higher; for Professional track, performs work at the Advanced Professional level or higher)

Fiscal Responsibilities:

– May validate and pay invoices
– May monitor/track budgets for specific area and/or grant(s)

Problem Solving:

– Encounters generally routine problems with progressively more complex and/or varied problems
– Typically follows standard operating procedures to resolve problems
– May apply specialized knowledge and skills to resolve complex and/or varied problems
– Applies proven and tries new approaches when solving problems

Independence of Action:

– Works with minimal supervision on difficult work assignments, conferring with manager on unusual matters
– Follows precedents and procedures
– Organizes work of direct reports and may set priorities within general guidelines established by manager
– Reviews the work of others to verify accuracy, quality, and conformance to required procedures and special instructions

Communication and Collaboration:

– Communicates internally within working unit and the University
– Communicates with external audiences for scheduling/coordination
– May communicate with external audiences for business purposes
– Collaborates closely with team members; may interact with other staff outside of area
– Utilizes a communication style that is appropriate for a given situation
– Interprets and communicates information, ideas and instructions clearly and accurately both verbally and in written materials

• Comp Grade – 10
• Minimum – $61,800.00
• MidPoint – $75,700.00
• Maximum – $89,600.00