Penn State Job Catalog

Additional levels that exist for this job profile can be seen below.

The defined natural career progression within or between job profiles.

Facilities Compliance

Facilities Compliance Specialists track, monitor, and ensure University compliance with architectural, environmental, engineering, and other facility-related regulations and guidelines. Responsibilities include researching and communicating regulatory requirements to stakeholders; investigating and resolving compliance issues; functioning as liaison to external agencies; preparing reports; managing documentation/databases; updating policies, procedures, and internal controls; conducting training.

• Research architectural, environmental, engineering, and other facilities-related regulatory mandates and guidelines; assess University facility operation and construction project impact; communicate information, provide advice, coordinate compliance; submit required reports
• Conduct on-site compliance inspections; collect and review data; identify deficiencies; recommend changes, corrective actions, proposed solutions; prepare reports; monitor and follow-up as needed
• Prepare University personnel for external facility compliance audits; conduct pre-audit inspections; function as liaison to external agencies; facilitate University response
• Maintain and manage documentation and databases such those related to construction codes, construction drawings, building applications and permits, variance submissions, occupancy certificates, greenhouse gases, water and air quality, compliance inquiry and violation reports
• Keep abreast of regulatory requirements and emerging sustainability and industry trends; disseminate information to relevant parties including project managers, coordinators, contractors, architects, engineers, etc.; update policies, procedures, and internal controls
• Develop, implement, and conduct education and training programs
• May supervise staff members, including hiring, development, and performance management

Level:

– Senior Supervisor

Base Description:

– Supervises direct reports, but primarily completes activities, tasks, and/or projects of a functional nature.

Level Summary:

– Demonstrates comprehensive knowledge to perform own work; spends majority of time on tasks related to own job responsibilities. May demonstrate subject matter expertise. Demonstrates intermediate to advanced planning, organizing, directing, and facilitating skills. Demonstrates the ability to coach assigned employees. Assigns and reviews completed work to verify accuracy, quality, and adherence to professional standards. Trains, coaches, mentors, and motivates staff. Anticipates potential problems, issues, and opportunities; researches and recommends solutions within defined policies. May develop creative recommendations for solving problems.

Supervisory Responsibilities:

– Typically oversees at least 2 full–time direct reports or equivalent team of part–time and/or student workers (for Professional track, performs work at the Senior Professional level or higher)

Fiscal Responsibilities:

– May validate and pay invoices
– Monitors and tracks budgets for specific area and/or grant(s)
– May assist in planning and forecasting budgets

Problem Solving:

– Encounters moderately complex problems
– Applies general precedents and practices and specialized knowledge and skills to resolve problems
– Understands benefits, limitations and impact of potential solutions
– Anticipates potential problems and recommends possible solutions within general guidelines

Independence of Action:

– Works independently on moderately complex work assignments, reviews progress, and evaluates results
– Organizes work of direct reports and sets team priorities
– Reviews the work of others to verify accuracy, quality, and adherence to professional standards

Communication and Collaboration:

– Communicates internally within working unit and the University
– Communicates with external audiences for scheduling/coordination
– May communicate with external audiences for business purposes
– Collaborates closely with team members; may interact with other staff outside of area
– Utilizes a communication style that is appropriate for a given situation
– Interprets and communicates information, ideas and instructions clearly, accurately and persuasively both verbally and in written materials intended for distribution

• Comp Grade – 11
• Minimum – $68,200.00
• MidPoint – $85,200.00
• Maximum – $102,300.00