Penn State Job Catalog

Additional levels that exist for this job profile can be seen below.

The defined natural career progression within or between job profiles.

Finance

Financial Support

The Financial Associate processes various financial transactions, adheres to the approved systems of internal control and financial management; may focus work in one area, such as accounts receivable (including student accounting), accounts payable, expense processing, and wage payroll entry and review.

• Perform student accounting functions; handle inquiries from students, parents, and others; perform daily reconciliation
• Perform non-student receivable functions; prepare invoices and bills; handle customer inquiries
• Perform cash handling functions; manage gift receipts; approve Reports of Cash Receipts; resolve issues and problems related to cash
• Review human resource and wage payroll forms; verify wage form documentation (W-4, I-9, etc.); approve forms based on limited authority granted by Financial Manager
• Review and audit purchasing card transactions; perform reconciliation of auto-posted transactions, troubleshoot issues for departmental reconcilers and cardholders
• Approve purchasing and payment forms and transactions based on limited authority granted by the Financial Manager; resolve billing and payment issues
• Approve Employment Reimbursement System reports based on limited authority granted by the Financial Manager; resolve issues
• Assure inventory systems are properly updated; perform reviews and counts as needed
• Monitor restricted accounts; create/submit forms to establish new restricted accounts; assist in closing accounts; adjust controls as directed
• Perform Pay and Effort functions; submit payroll transfers as required; assist with clearing account
• Manage filing systems to assure documents are retained according to established procedures and retention guidelines

Level:

– Support

Base Description:

– Completes administrative activities and tasks of a technical or functional nature.

Level Summary:

– Demonstrates baseline working knowledge of routine tasks. Follows the standard principles and practices. Acts under direct and frequent supervision using established procedures with detailed instructions. Participates as a team member and actively contributes to completion of team goals. Clearly communicates information.

Supervisory Responsibilities:

– None

Fiscal Responsibilities:

– Typically none
– May handle routine financial transactions

Problem Solving:

– Encounters routine problems
– Follows recommended course of action and procedures to resolve problems
– Demonstrates working knowledge of institutional policies and procedures

Independence of Action:

– Work is closely monitored by supervisor
– Detailed instructions and procedures are provided
– Applies standard operating procedures with limited guidelines for deviation

Communication and Collaboration:

– Communicates mostly internally within working unit
– May communicate with external audiences for scheduling/coordination
– Collaborates closely with team members
– Clearly communicates information, ideas, or instructions verbally and in writing

• Comp Grade – 4
• Minimum – $34,800.00
• MidPoint – $42,600.00
• Maximum – $50,500.00