Penn State Job Catalog

Additional levels that exist for this job profile can be seen below.

The defined natural career progression within or between job profiles.

Finance

Financial Support

The Financial Associate supports the day-to-day financial operations by maintaining accurate records, assisting with budget tracking, processing various financial transactions, and preparing reports; adheres to the approved systems of internal control and financial management.

• Assist in processing financial transactions, including purchase orders, invoices, reimbursements, and journal entries
• Maintain accurate and organized financial records in accordance with university policies and audit requirements
• Help monitor project budgets by tracking expenses and preparing budget status reports
• Prepare standard financial reports and assist with data collection for more complex analyses
• Support grant and restricted fund tracking by ensuring proper documentation and coding
• Schedule and coordinate meetings, prepare materials, and assist in the communication of financial updates
• Respond to routine financial inquiries, escalating complex issues as needed
• Assist with year-end financial closeout activities and preparation for audits
• Support the implementation and maintenance of financial systems and databases
• May supervise staff members, including hiring, development, and performance management

Level:

– Intermediate Support

Base Description:

– Completes administrative activities and tasks of a technical or functional nature.

Level Summary:

– Demonstrates ability to perform intermediate tasks in defined skill areas. Demonstrates intermediate knowledge of internal procedures. Works under general supervision, performing assignments that may be varied and sometimes difficult. Supports team decisions and follows through with team responsibilities. Interprets and communicates information clearly and accurately. Demonstrates intermediate problem–solving skills.

Supervisory Responsibilities:

– May provide basic direction to lower level support staff

Fiscal Responsibilities:

– Handles routine financial transactions
– May validate and pay invoices

Problem Solving:

– Encounters generally routine problems; occasionally faces more complex and/or varied problems
– Typically follows recommended course of action and procedures to resolve problems
– Applies knowledge of institutional policies and procedures in determining course of action

Independence of Action:

– Work is generally monitored by supervisor
– Detailed instructions and procedures are generally provided
– Uses available guidelines to make appropriate adaptations to routine situations and refers other situations to supervisor

Communication and Collaboration:

– Communicates internally within working unit and/or the University
– May communicate with external audiences for scheduling/coordination
– Collaborates closely with team members
– Interprets and communicates information, ideas and instructions clearly and accurately both verbally and in written materials that may be intended for distribution

• Comp Grade – 5
• Minimum – $38,300.00
• MidPoint – $46,900.00
• Maximum – $55,500.00

• Attention To Detail
• Business acumen
• Customer Service
• Data Analysis
• Document management
• Financial analysis
• Information analysis
• Office administration
• Records management

• General Equivalency Diploma (GED)
• High School (HS)